How To Fix VT385 - If default item cat. activated: Target billing type must be credit memo

SAP Error Message - Details

• Message type: E = Error

• Message class: VT - Vertriebstabellen

• Message number: 385

• Message text: If default item cat. activated: Target billing type must be credit memo

What causes this issue?

You have tried to set a target item category, although the target
billing type is not a credit memo.

System Response

The system does not accept the entry.

How to fix this error?

Enter a credit memo as a target billing type.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message VT385 - If default item cat. activated: Target billing type must be credit memo ?

  The SAP error message VT385 typically occurs in the context of billing document processing, particularly when dealing with credit memos. This error indicates that there is a mismatch between the item category settings and the billing type being used in the transaction.
  Cause of Error VT385
  The error message "If default item cat. activated: Target billing type must be credit memo" suggests that the system expects a credit memo billing type due to the configuration of the item category. This usually happens when:
  
  Item Category Configuration: The item category used in the billing document is configured to require a credit memo as the target billing type. This is often the case for returns or adjustments.
  Billing Type Mismatch: The billing type you are trying to use does not match the expected credit memo type defined in the item category settings.
  Default Item Category: If a default item category is activated in the configuration, it may enforce specific rules regarding the billing types that can be used.
  
  Solution
  To resolve the VT385 error, you can take the following steps:
  
  
  Check Item Category Configuration:
  
  Go to the configuration settings for the item category in transaction code VOV4 (for sales document item categories).
  Verify the settings for the item category being used. Ensure that it is set up to allow the billing type you are trying to use.
  
  
  
  Use the Correct Billing Type:
  
  Ensure that you are using a billing type that is compatible with the item category. If the item category requires a credit memo, you must select a billing type that is designated for credit memos (e.g., G2 for credit memo).
  
  
  
  Review Billing Type Settings:
  
  Check the configuration of the billing types in transaction code VOTXN or VOV8. Ensure that the billing type you are trying to use is correctly configured and linked to the appropriate item categories.
  
  
  
  Consult Documentation:
  
  Review SAP documentation or consult with your SAP functional consultant to understand the specific configurations and dependencies related to item categories and billing types.
  
  
  
  Testing:
  
  After making the necessary changes, test the billing process again to ensure that the error is resolved.
  
  
  
  Related Information
  
  
  Transaction Codes:
  
  VOV4: Configure item categories.
  VOTXN: Configure billing types.
  VOV8: View billing type settings.
  
  
  
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional guidance.
  
  
  User Exits and Enhancements: If custom logic is implemented in your SAP system, ensure that it does not interfere with the standard processing of billing documents.
  
  
  By following these steps, you should be able to identify the cause of the VT385 error and implement the necessary changes to resolve it. If the issue persists, consider reaching out to your SAP support team for further assistance.