How To Fix VR646 - Processing of user status is not possible (status profile missing)

SAP Error Message - Details

• Message type: E = Error

• Message class: VR - Output for SD Reporting

• Message number: 646

• Message text: Processing of user status is not possible (status profile missing)

What causes this issue?

During processing no status profile valid for sales documents was
found. The conversion of the <GL:user_status>user status</> entered in
the selection criteria is required for processing but cannot be carried
out.

System Response

The selection report is unable to process the user status.

How to fix this error?

If you wish to work with the user status in sales documents, please
make sure you have maintained a user status profile for sales document
type and item category in Customizing.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message VR646 - Processing of user status is not possible (status profile missing) ?

  SAP Error Message:
  
  VR646 - Processing of user status is not possible (status profile missing)
  
  Cause:
  This error occurs when you try to process or change a user status in an SAP object (such as a sales order, production order, service order, etc.), but the system cannot find the required status profile assigned to that object. The status profile defines the possible user statuses and their allowed transitions. Without a status profile, the system cannot validate or process user status changes.
  
  Explanation:
  
  User statuses are custom statuses defined by the user to represent additional states of an object beyond the standard system statuses.
  These user statuses are grouped and controlled by a status profile.
  Each object type (e.g., sales order, production order) can have a status profile assigned to it.
  If the status profile is missing or not assigned, the system cannot process user status changes, leading to error VR646.
  
  
  Solution:
  
  
  Check if a status profile is assigned to the object:
  
  Go to the customizing transaction for the relevant application (e.g., for production orders, use transaction OPJH or BS02).
  Verify if a status profile is assigned to the order type or object type.
  
  
  
  Assign or maintain the status profile:
  
  If missing, assign the appropriate status profile to the object type or order type.
  If the status profile exists but is incomplete, maintain the user statuses and their allowed transitions.
  
  
  
  Maintain user statuses in the status profile:
  
  Use transaction BS02 to maintain status profiles and user statuses.
  Ensure the user status you want to set is defined in the profile.
  
  
  
  Check the object for the correct status profile assignment:
  
  For example, in production orders, check the order type customizing to see if the status profile is assigned.
  
  
  
  After assignment, retry the operation that caused the error.
  
  
  
  Related Information:
  
  Transaction Codes:
  
  BS02 - Maintain Status Profiles
  OPJH - Define Status Profiles for Production Orders
  BS22 - Display Status Profiles
  BS23 - Change Status Profiles
  
  
  SAP Notes:
  
  Check SAP Notes related to status profiles and user statuses for your specific module.
  
  
  Documentation:
  
  SAP Help Portal documentation on status management and user statuses.
  
  
  Common Objects Affected:
  
  Production Orders
  Sales Orders
  Service Orders
  Maintenance Orders
  
  
  
  
  Summary:
  The error VR646 indicates that the system cannot process a user status change because the required status profile is missing or not assigned. Assigning the correct status profile to the object type and maintaining the user statuses within that profile resolves the issue.