How To Fix VP252 - The personnel master record & is not active

SAP Error Message - Details

• Message type: E = Error

• Message class: VP - Vertriebsbelegpartner

• Message number: 252

• Message text: The personnel master record & is not active

What causes this issue?

The employee is not in active employment, e.g. due to end of contract
or other reasons.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Please check whether the function assigned to the employee is correct
or whether s/he needs to be created in the HR master record again as an
active employee.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message VP252 - The personnel master record & is not active ?

  Certainly! Here's detailed information about the SAP error message VP252: "The personnel master record & is not active":
  
  Error Message
  Message ID: VP252
  
  Message Text: The personnel master record & is not active.
  
  Cause
  This error occurs when an operation (such as creating or changing a personnel assignment, payroll run, or time evaluation) tries to access a personnel master record that is currently not active in the system. In SAP HR (HCM), a personnel master record can be set to inactive status, meaning it is logically blocked or not valid for processing.
  Common reasons for the personnel record being inactive include:
  
  The personnel number has been marked as inactive or deleted in the system.
  The validity period of the personnel record has ended (e.g., the end date of the employee's contract or employment period has passed).
  The personnel record is locked or blocked due to administrative reasons.
  The record is not yet created or has been archived.
  
  
  Solution
  To resolve the error, you need to ensure that the personnel master record is active and valid for the operation you are trying to perform.
  Steps to fix:
  
  
  Check Personnel Master Record Status:
  
  Use transaction PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data).
  Enter the personnel number and check the status of the record.
  Verify the validity period of the employee's organizational assignment (infotype 0001) and other relevant infotypes.
  
  
  
  Check Validity Dates:
  
  Ensure that the employee's record is valid for the date you are processing.
  If the record has expired, update the validity dates or create a new record if necessary.
  
  
  
  Activate the Personnel Record:
  
  If the record is inactive or blocked, remove the block or reactivate the record.
  This might involve updating infotype 0000 (Actions) or 0001 (Organizational Assignment) to reflect current employment status.
  
  
  
  Check for Deletion Flag:
  
  Sometimes personnel records are flagged for deletion. Remove the deletion flag if the record should be active.
  
  
  
  Check Payroll or Time Evaluation Settings:
  
  If the error occurs during payroll or time evaluation, verify that the personnel record is active in the relevant payroll area and period.
  
  
  
  Consult with HR or Master Data Team:
  
  If you do not have authorization to change personnel master data, coordinate with the HR master data team to update or reactivate the record.
  
  
  
  
  Related Information
  
  
  Transaction Codes:
  
  PA20 – Display HR Master Data
  PA30 – Maintain HR Master Data
  PA40 – Personnel Actions (to hire, terminate, or change employee status)
  PU03 – Display Personnel Number (to check status)
  
  
  
  Relevant Infotypes:
  
  0000 (Actions)
  0001 (Organizational Assignment)
  0002 (Personal Data)
  0006 (Addresses)
  0007 (Planned Working Time)
  
  
  
  Notes:
  
  Always ensure that the personnel master record is consistent and valid before running payroll or time evaluation.
  If the personnel record is archived, it will not be active in the current system.
  Check for any custom validations or user exits that might block inactive personnel records.
  
  
  
  
  If you provide the context in which the error occurs (e.g., payroll run, time evaluation, personnel action), I can give more specific guidance.