How To Fix VN500 - Document & does not exist

SAP Error Message - Details

• Message type: E = Error

• Message class: VN - Nachrichtensteuerung

• Message number: 500

• Message text: Document & does not exist

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message VN500 - Document & does not exist ?

  Certainly! Here's a detailed explanation regarding the SAP error message VN500: Document & does not exist:
  
  SAP Error Message: VN500 - Document & does not exist
  
  Cause:
  The error message VN500 typically occurs when the system tries to access or reference a document (usually an invoice, credit memo, or related financial document) that does not exist in the database. The placeholder "&" in the message is replaced by the document number or identifier that the system attempted to find but could not.
  Common causes include:
  
  The document number entered is incorrect or mistyped.
  The document has not been created or posted yet.
  The document was deleted or archived and is no longer available in the current system.
  The document belongs to a different company code or organizational unit, and the user is trying to access it in the wrong context.
  There is a mismatch in document type or fiscal year during the lookup.
  The document is referenced in a transaction or process but was never created due to an earlier error.
  
  
  Solution:
  To resolve the VN500 error, consider the following steps:
  
  
  Verify Document Number:
  
  Double-check the document number entered for typos or errors.
  Ensure you are using the correct document number format.
  
  
  
  Check Document Existence:
  
  Use transaction codes like FB03 (Display Document) or MIRO (Enter Incoming Invoice) to verify if the document exists.
  If the document does not exist, confirm whether it was created or posted.
  
  
  
  Check Company Code and Fiscal Year:
  
  Ensure you are searching for the document in the correct company code.
  Verify the fiscal year or posting period is correct.
  
  
  
  Check Document Status:
  
  Confirm if the document was deleted or archived.
  If archived, you may need to retrieve it from the archive or use archive information system (transaction SARI).
  
  
  
  Review Related Transactions:
  
  If the error occurs during invoice verification or payment processing, check the related purchase order or goods receipt documents.
  Ensure all prerequisite documents are correctly posted.
  
  
  
  Authorization Check:
  
  Verify that the user has the necessary authorizations to view or process the document.
  
  
  
  System Consistency Check:
  
  Run consistency checks or database integrity checks if you suspect data corruption.
  Consult with your SAP Basis or technical team if needed.
  
  
  
  
  Related Information:
  
  
  Transaction Codes:
  
  FB03 – Display Document
  MIRO – Enter Incoming Invoice
  MIR4 – Display Invoice Document
  SARI – Archive Information System
  SE91 – SAP Message Maintenance (to look up message VN500 details)
  
  
  
  SAP Notes:
  
  Check SAP Service Marketplace or SAP ONE Support Launchpad for notes related to VN500 or document existence issues.
  
  
  
  Common Scenarios:
  
  During invoice verification, if the system cannot find the referenced purchase order or invoice document.
  When trying to post a payment or credit memo referencing a non-existent invoice.
  During automatic clearing or reconciliation processes.
  
  
  
  
  If after these checks the problem persists, it may require deeper investigation involving SAP support or your internal SAP functional/technical team.
  
  Summary:
  
  
  
  Aspect
  Details
  
  
  
  
  Error
  VN500 - Document & does not exist
  
  
  Cause
  Document number referenced does not exist in the system database.
  
  
  Solution
  Verify document number, company code, fiscal year; check document status; ensure correct transaction context; check authorizations; consult SAP notes if needed.
  
  
  Related TCodes
  FB03, MIRO, MIR4, SARI, SE91
  
  
  
  
  If you provide the exact context or transaction where this error occurs, I can help with more specific guidance.