How To Fix VN341 - Possible entries only for mail addresses and PD Org objects

SAP Error Message - Details

• Message type: E = Error

• Message class: VN - Nachrichtensteuerung

• Message number: 341

• Message text: Possible entries only for mail addresses and PD Org objects

Self-Explanatory Message

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• What is the cause and solution for SAP error message VN341 - Possible entries only for mail addresses and PD Org objects ?

  SAP Error Message:
  
  VN341 - Possible entries only for mail addresses and PD Org objects
  
  Cause:
  This error occurs when you try to enter or assign an address or object in a context where only specific types of entries are allowed—specifically, only mail addresses and Personnel Development (PD) Organizational objects are permitted. If you enter an address or object that does not belong to these allowed categories, the system raises this error.
  Typically, this happens in scenarios involving communication data or organizational management where the system restricts entries to ensure data consistency and correctness. For example, when maintaining communication data for an employee or organizational unit, SAP expects only valid mail addresses or PD org objects.
  
  Explanation:
  
  Mail addresses: These are email addresses maintained in the system, usually in the communication data of a person or object.
  PD Org objects: These are organizational objects defined in the Personnel Development (PD) module, such as organizational units, positions, jobs, etc.
  
  The system enforces this restriction to avoid incorrect or irrelevant data entries that could cause inconsistencies in workflows, notifications, or organizational assignments.
  
  Solution:
  
  
  Check the entry:
  
  Verify that the address or object you are trying to enter is either a valid mail address or a PD organizational object.
  
  
  Correct the entry:  
  
  If you intended to enter a mail address, ensure it is correctly formatted and maintained in the system.
  If you intended to assign an organizational object, make sure it is a valid PD org object (e.g., organizational unit, position).
  
  
  
  Use the correct transaction or screen:
  
  Sometimes, the error arises because the data is being entered in the wrong place. Make sure you are using the appropriate transaction or infotype for maintaining mail addresses or PD org objects.
  
  
  Check configuration:
  
  If you believe the restriction is too strict or incorrect for your business process, consult with your SAP HR/PD consultant to review the configuration of allowed entries in the relevant infotypes or object types.
  
  
  
  Related Information:
  
  Module: SAP HR (Human Resources), specifically Personnel Development (PD) and Organizational Management (OM).
  Common transactions:  
  
  PP01 (Maintain Organizational Plan)  
  PA30 (Maintain HR Master Data)  
  PPOME (Change Organizational Plan)  
  
  
  Infotypes involved: Communication infotypes (e.g., 0105 - Communication) or organizational assignment infotypes.
  SAP Notes: Check for any SAP Notes related to message VN341 for specific patches or updates.
  
  
  Summary:
  
  VN341 is triggered when entries other than mail addresses or PD org objects are attempted in a field restricted to these types.
  Ensure only valid mail addresses or PD org objects are entered.
  Verify correct transaction and infotype usage.
  Consult SAP HR/PD configuration if needed.
  
  
  If you provide the exact transaction or scenario where this error occurs, I can help with more tailored guidance.