How To Fix VN025 - Output & for medium &, partner function & is not defined

SAP Error Message - Details

• Message type: E = Error

• Message class: VN - Nachrichtensteuerung

• Message number: 025

• Message text: Output & for medium &, partner function & is not defined

What causes this issue?

You have selected a combination of output and partner function which
has not been defined.

How to fix this error?

INCLUDE NA_EINGABE_PRUEFEN
This is a warning message. You can proceed by pressing ENTER.
To prevent the warning message from appearing again, assign the
required partner function to your output type in table TNAPN.

<DS:TRAN.NACT>Execute function</>
ENDIF

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message VN025 - Output & for medium &, partner function & is not defined ?

  The SAP error message:
  VN025 Output & for medium & , partner function & is not defined
  typically occurs in the context of Vendor Master data or Purchase Order processing, specifically related to the output determination procedure.
  
  Explanation of the Error Message
  
  Message Class: VN (Vendor)
  Message Number: 025
  Message Text: Output & for medium & , partner function & is not defined
  
  The placeholders (&) are replaced by actual values during runtime, for example:
  
  Output type (e.g., NEU for purchase order output)
  Medium (e.g., 1 for print, 5 for email)
  Partner function (e.g., VN for vendor)
  
  
  Cause
  This error occurs because the system is trying to determine an output for a document (like a Purchase Order or Vendor Master data) but cannot find a valid partner function assigned for the specified output medium.
  In other words:
  
  The output type is configured to send output via a certain medium (print, email, fax, etc.).
  The system looks for a partner function (e.g., vendor, ordering address) that is responsible for receiving this output.
  No partner function is assigned or defined for this output medium in the partner determination procedure.
  Hence, the system cannot determine the recipient for the output.
  
  
  Where does this happen?
  
  During output determination for Purchase Orders, Invoices, or Vendor Master data.
  When the output medium requires a partner function to be defined (e.g., email output requires an email address linked to a partner function).
  In partner determination procedures for output.
  
  
  Solution
  
  
  Check Output Type Configuration:
  
  Go to transaction NACE (Output Types).
  Select the application (e.g., EF for Purchase Orders).
  Check the output type that is causing the error.
  Verify the output medium configured (Print, Email, Fax, etc.).
  
  
  
  Check Partner Determination Procedure:
  
  In the output type configuration, check the partner determination procedure assigned.
  Verify which partner functions are assigned to the output type and medium.
  
  
  
  Check Vendor Master Partner Functions:
  
  Go to vendor master (transaction XK03 or MK03).
  Check if the partner function required for the output medium is maintained.
  For example, if output medium is email, ensure the vendor has an email address maintained under the correct partner function.
  
  
  
  Maintain Partner Functions for Output:
  
  If missing, assign the required partner function to the vendor or document.
  For example, assign the "Ordering Address" or "Vendor" partner function with the correct contact details.
  
  
  
  Maintain Contact Details:
  
  Ensure that the contact details (email, fax number, etc.) are maintained for the partner function.
  This is necessary for output via email or fax.
  
  
  
  Test Output:
  
  After corrections, test the output again.
  The system should now find the partner function and send the output accordingly.
  
  
  
  
  Additional Notes
  
  This error is common when output types are configured for electronic media (email, fax) but the vendor master or partner functions lack the necessary contact information.
  Sometimes, partner functions are not assigned in the partner determination procedure for the output type.
  The error can also occur if the output medium is changed but partner functions are not updated accordingly.
  
  
  Summary
  
  
  
  Aspect
  Details
  
  
  
  
  Cause
  No partner function defined for the output medium in the output determination procedure.
  
  
  Solution
  Assign the required partner function with contact details for the output medium.
  
  
  Transactions
  NACE (Output Types), XK03/MK03 (Vendor Master), VD03 (Customer Master if applicable)
  
  
  Check
  Output type configuration, partner determination procedure, vendor master partner functions
  
  
  Related Notes
  Ensure contact details (email, fax) are maintained for the partner function.
  
  
  
  
  If you provide the exact output type, medium, and partner function values from the error message, I can help you with more specific steps.