How To Fix VN005 - Output & already exists for partner &

SAP Error Message - Details

• Message type: E = Error

• Message class: VN - Nachrichtensteuerung

• Message number: 005

• Message text: Output & already exists for partner &

What causes this issue?

You have entered output which has not been processed twice.

How to fix this error?

Cancel the entry by overtyping it with a blank.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message VN005 - Output & already exists for partner & ?

  Certainly! Here's a detailed explanation for the SAP error message:
  
  SAP Error Message:
  VN005 Output & already exists for partner &
  
  Meaning / Cause:
  This error occurs when you try to create or assign an output type for a partner in a purchasing document (such as a Purchase Order), but an output of the same type already exists for that partner. In other words, the system prevents duplicate output records for the same output type and partner combination.
  
  Output: Refers to the output type (e.g., print, email, EDI) configured in the system.
  Partner: The business partner (vendor, supplier, etc.) for whom the output is being created.
  The system checks if an output of the same type is already assigned to that partner in the document and throws this error if it finds one.
  
  
  When does it occur?
  
  During manual creation or change of purchasing documents (PO, RFQ, etc.) when assigning output types to partners.
  During automatic output determination if the system tries to assign an output that already exists.
  When customizing or manually maintaining output records for partners.
  
  
  Solution:
  
  
  Check existing outputs for the partner:
  
  Go to the purchasing document and check the output determination tab.
  Verify if the output type in question is already assigned to the partner.
  
  
  
  Avoid duplicate entries:
  
  If the output already exists, do not create another output of the same type for the same partner.
  If you need to change the output, modify the existing output record instead of creating a new one.
  
  
  
  Delete or adjust duplicate outputs:
  
  If duplicates exist due to previous manual entries or errors, delete the redundant output record.
  
  
  
  Review output determination configuration:
  
  Check the output determination procedure in SPRO under:
  Materials Management -> Purchasing -> Messages -> Output Control -> Message Types
  Ensure that the output determination is correctly set up to avoid duplicate outputs for the same partner.
  
  
  
  Check partner functions and output assignments:
  
  Sometimes, the same partner may be assigned multiple partner functions in the document.
  Verify if the output is being assigned to multiple partner functions causing duplicates.
  
  
  
  
  Related Information:
  
  
  Transaction codes:
  
  ME23N / ME22N / ME21N: Display, change, create Purchase Orders and check outputs.
  NACE: Output determination configuration.
  
  
  
  SAP Notes / Documentation:
  
  Check SAP OSS notes related to output determination and message control for purchasing documents.
  
  
  
  Output Types:
  
  Common output types include NEU (new PO print), RD00 (print), etc.
  Each output type can be configured to be unique per partner.
  
  
  
  
  Summary:
  The error VN005 Output & already exists for partner & indicates a duplicate output assignment for the same output type and partner in a purchasing document. To resolve it, verify existing outputs, avoid duplicates, and adjust output determination settings if necessary.
  
  If you need help with specific steps or screenshots, please let me know!