How To Fix VL597 - Role of ship-to party must be defined in partner schema &1 as mandatory

SAP Error Message - Details

• Message type: E = Error

• Message class: VL -

• Message number: 597

• Message text: Role of ship-to party must be defined in partner schema &1 as mandatory

Self-Explanatory Message

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• What is the cause and solution for SAP error message VL597 - Role of ship-to party must be defined in partner schema &1 as mandatory ?

  The SAP error message VL597 indicates that the role of the ship-to party is not defined as mandatory in the partner schema for the relevant document type. This error typically occurs during the processing of sales orders, deliveries, or other logistics-related transactions where partner functions are involved.
  Cause:
  The error arises when the system expects a mandatory partner function (in this case, the ship-to party) to be defined in the partner schema, but it is either not defined or not marked as mandatory. The partner schema determines which partner functions are required for a particular business process.
  Solution:
  To resolve this error, you need to ensure that the partner schema is correctly configured to include the ship-to party as a mandatory role. Here are the steps to do this:
  
  
  Access Partner Schema Configuration:
  
  Go to the SAP transaction code SPRO to access the SAP Reference IMG.
  Navigate to the following path:
  Sales and Distribution -> Basic Functions -> Partner Determination -> Partner Determination Procedure -> Define Partner Determination Procedure
  
  
  
  
  Identify the Relevant Partner Schema:
  
  Find the partner determination procedure that is assigned to the document type you are working with (e.g., sales order, delivery).
  Note the partner schema associated with this procedure.
  
  
  
  Edit the Partner Schema:
  
  Go to the transaction code VOPA or navigate to the partner schema configuration in the IMG.
  Select the partner schema you identified earlier.
  Check the partner functions listed in the schema and ensure that the ship-to party (usually denoted as "SH") is included.
  If it is not present, you will need to add it.
  If it is present but not marked as mandatory, you need to change its status to mandatory.
  
  
  
  Save Changes:
  
  After making the necessary changes, save the configuration.
  
  
  
  Test the Changes:
  
  Go back to the transaction that was causing the error and try to process it again to see if the issue is resolved.
  
  
  
  Related Information:
  
  Partner Functions: In SAP, partner functions define the roles of different partners involved in a transaction (e.g., sold-to party, ship-to party, payer, etc.).
  Partner Determination Procedure: This is a set of rules that determine how partner functions are assigned to a document based on various criteria.
  Transaction Codes:
  
  SPRO: Access the SAP Reference IMG.
  VOPA: Access partner schema configuration.
  
  
  Documentation: Refer to SAP Help documentation for more detailed information on partner determination and configuration.
  
  By following these steps, you should be able to resolve the VL597 error and ensure that the ship-to party is correctly defined in the partner schema.