How To Fix VL444 - Item &1: The original order item has already been invoiced

SAP Error Message - Details

• Message type: E = Error

• Message class: VL -

• Message number: 444

• Message text: Item &1: The original order item has already been invoiced

What causes this issue?

The order item that is the basis for the current item &V1& has already
been billed. The <DS:GLOS.3526C71FAFAB52B9E10000009B38F974>billing
document</> was created, taking into account the delivery quantities (
<DS:DE.FKREL>billing-relevance</>).

System Response

Changing the delivery quantity or deleting the item causes an
inconsistency between the billing documemt and the delivery. Depending
on your Customizing settings, the system rejects the requested change or
issues a message telling you when this situation can be tolerated in
your system.

How to fix this error?

Where necessary, cancel the billing document before you make the
required changes to the delivery.

Procedure for System Administrators

You can control billing-relevance of the delivery item in Customizing
for the <DS:GLOS.3526C751AFAB52B9E10000009B38F974>order item category
</> of the same name.
To do this, choose Customizing for Sales and Distribution: <ZK>Sales</>
--> <ZK>Sales Documents</> --> <ZK>Sales Document Item</> -->
<DS:SIMG.SIMG_CFMENUOLSDVOV7>Define Item Categories</>.
You can also specify the characteristics of this message in Customizing.
To do this, choose Customizing for Logistics Execution: <ZK>Shipping
</> --> <ZK>System Modifications</> -->
<DS:SIMG.SIMG_CFMENUOLSDOVM1>Specify Characteristics for System Messages
</>.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message VL444 - Item &1: The original order item has already been invoiced ?

  The SAP error message VL444 ("Item &1: The original order item has already been invoiced") typically occurs in the context of logistics and sales order processing. This error indicates that you are trying to perform an action (such as creating a delivery or processing a return) on a sales order item that has already been invoiced. Here’s a breakdown of the cause, potential solutions, and related information:
  Cause:
  
  Invoicing Status: The item in question has already been invoiced, meaning that the financial transaction for that item has been completed.
  Delivery Processing: You may be attempting to create a delivery or perform a return for an item that is already marked as invoiced.
  Order Management: The system is designed to prevent changes to items that have already been invoiced to maintain data integrity and avoid discrepancies in financial reporting.
  
  Solutions:
  
  Check Invoicing Status: Verify the invoicing status of the item in the sales order. You can do this by checking the sales order history or the billing document associated with the order.
  Review Delivery Documents: If you are trying to create a delivery, ensure that the delivery has not already been processed for that item.
  Return Processing: If you are attempting to process a return, check if the return process is applicable for invoiced items. In some cases, you may need to create a credit memo instead.
  Consult with Finance: If the item needs to be adjusted or if there is a legitimate reason to change the status, consult with your finance team to see if they can assist with reversing the invoice or making necessary adjustments.
  Use Transaction Codes: Utilize transaction codes like VA03 (Display Sales Order) or VF03 (Display Billing Document) to gather more information about the order and its status.
  
  Related Information:
  
  SAP Documentation: Refer to SAP Help documentation for detailed information on sales order processing and invoicing.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as:
  
  VA01: Create Sales Order
  VA02: Change Sales Order
  VL01N: Create Outbound Delivery
  VF01: Create Billing Document
  
  
  User Exits and Enhancements: In some cases, custom logic may be implemented in your SAP system that affects how invoicing and delivery processing is handled. Check with your SAP technical team if there are any user exits or enhancements that might be relevant.
  
  By following these steps, you should be able to address the VL444 error and understand the implications of the invoicing status on your sales order processing.