How To Fix VL400 - Item & cannot be copied due to legal control

SAP Error Message - Details

• Message type: E = Error

• Message class: VL -

• Message number: 400

• Message text: Item & cannot be copied due to legal control

What causes this issue?

The system carried out the legal control for item &V1&. The result was
negative.

System Response

The system prevents further processing of item &V1&.

How to fix this error?

Check the error log in legal control to find out the reasons for this
result.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message VL400 - Item & cannot be copied due to legal control ?

  The SAP error message VL400 ("Item & cannot be copied due to legal control") typically occurs during the processing of sales orders, deliveries, or other logistics-related transactions. This error indicates that the item in question is subject to legal control restrictions, which may prevent it from being processed in certain ways.
  Cause:
  The error is usually caused by one of the following reasons:
  
  
  Legal Control Settings: The item may be subject to legal control regulations, such as export controls, import restrictions, or other compliance requirements. This can be due to the material master settings or specific legal regulations applicable to the item.
  
  
  Material Master Data: The material master record for the item may have legal control settings that restrict its movement or sale. This could include settings related to export licenses, restricted countries, or other compliance-related fields.
  
  
  Sales Document Settings: The sales document type or delivery type may have specific settings that enforce legal controls based on the items being processed.
  
  
  Solution:
  To resolve the VL400 error, you can take the following steps:
  
  
  Check Material Master Data:
  
  Go to the material master record (transaction code MM03) for the affected item.
  Check the "Foreign Trade" or "Legal Control" views to see if there are any restrictions or legal control settings that apply to the item.
  Ensure that the necessary licenses or approvals are in place if the item is subject to legal control.
  
  
  
  Review Sales Document Settings:
  
  Check the sales document type or delivery type settings in the configuration (transaction code SPRO).
  Ensure that the document type allows for the processing of items with legal control.
  
  
  
  Consult with Compliance Team:
  
  If the item is indeed subject to legal control, consult with your compliance or legal team to ensure that all necessary documentation and approvals are in place.
  They may need to provide additional information or documentation to allow the transaction to proceed.
  
  
  
  Adjust Legal Control Settings:
  
  If the item should not be subject to legal control, you may need to adjust the settings in the material master or the relevant configuration settings.
  
  
  
  Testing:
  
  After making the necessary changes, test the transaction again to ensure that the error is resolved.
  
  
  
  Related Information:
  
  
  Transaction Codes: 
  
  MM03: Display Material Master
  VL01N: Create Outbound Delivery
  VL02N: Change Outbound Delivery
  SPRO: Customizing Implementation Guide
  
  
  
  Documentation: Review SAP documentation related to legal control and compliance to understand the implications of the settings and how they affect your transactions.
  
  
  SAP Notes: Check for any relevant SAP Notes that may address specific issues related to legal control and the VL400 error.
  
  
  By following these steps, you should be able to identify the cause of the VL400 error and implement the necessary solutions to resolve it.