How To Fix VL259 - Item number is greater than 89999; item will be deleted

SAP Error Message - Details

• Message type: E = Error

• Message class: VL -

• Message number: 259

• Message text: Item number is greater than 89999; item will be deleted

What causes this issue?

During delivery item number assignment, you attempted to assign a
delivery item an item number that was larger than 899999. This is not
allowed because item numbers larger than 900000 are reserved for
internally-generated items (batch split items, for example).

System Response

The delivery item was not created.

How to fix this error?

Reduce the increment for the item number assignment for the delivery
type in question.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message VL259 - Item number is greater than 89999; item will be deleted ?

  The SAP error message VL259 indicates that an item number in a delivery document exceeds the maximum limit allowed by the system, which is 89999. This typically occurs when the system is trying to process a delivery that has more than the allowed number of items, leading to the automatic deletion of the item from the delivery.
  Cause:
  
  Item Number Limit: SAP has a predefined limit for item numbers in delivery documents. The limit is set to 89999, and any item number exceeding this limit will trigger the error.
  Data Entry Error: Sometimes, this error can occur due to incorrect data entry or configuration issues where item numbers are not being generated or assigned correctly.
  Custom Development: If there are custom developments or enhancements in the system that affect item number generation, they may inadvertently lead to item numbers exceeding the limit.
  
  Solution:
  
  Check Item Numbers: Review the delivery document to identify the item numbers being used. Ensure that none of the item numbers exceed the limit of 89999.
  Adjust Configuration: If the item number range is being controlled by configuration settings, you may need to adjust these settings to ensure that item numbers are generated within the allowed range.
  Review Custom Code: If there are any custom developments related to item number assignment, review the code to ensure it adheres to the item number limits.
  Split Deliveries: If you have a large number of items that need to be delivered, consider splitting the delivery into multiple smaller deliveries, each containing fewer than 89999 items.
  Consult SAP Notes: Check for any relevant SAP Notes that may address this issue or provide additional guidance on handling item number limits.
  
  Related Information:
  
  SAP Documentation: Refer to SAP's official documentation for more details on item number limits and delivery processing.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as VL01N (Create Outbound Delivery) and VL02N (Change Outbound Delivery) to manage deliveries effectively.
  Support: If the issue persists, consider reaching out to your SAP support team or consulting with SAP support for further assistance.
  
  By addressing the root cause of the error and ensuring compliance with the item number limits, you can resolve the VL259 error and prevent it from occurring in the future.