How To Fix VL260 - Free goods group not complete (group will be deleted)

SAP Error Message - Details

• Message type: E = Error

• Message class: VL -

• Message number: 260

• Message text: Free goods group not complete (group will be deleted)

What causes this issue?

The free goods for an order item can only be delivered if both the main
item and the corresponding free goods item can be delivered completely.

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

System Response

The order items for the free goods are not adopted into the delivery .

How to fix this error?

Check the availability of the respective items and deliver the order
items once again.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message VL260 - Free goods group not complete (group will be deleted) ?

  The SAP error message VL260 "Free goods group not complete (group will be deleted)" typically occurs in the context of sales and distribution (SD) when dealing with free goods in a sales order or delivery. This error indicates that the configuration for the free goods group is incomplete, which prevents the system from processing the free goods correctly.
  Cause:
  
  Incomplete Configuration: The free goods group may not be fully defined in the system. This could mean that the necessary conditions, such as the free goods quantity, the relevant material, or the pricing conditions, are not set up correctly.
  Missing Master Data: The materials involved in the free goods promotion may not have the required master data (like pricing or condition records) set up.
  Inconsistent Data: There may be inconsistencies in the data related to the free goods group, such as missing entries in the condition tables or incorrect settings in the pricing procedure.
  
  Solution:
  
  
  Check Free Goods Configuration:
  
  Go to the configuration settings for free goods in the SAP system (Transaction code: SPRO).
  Navigate to Sales and Distribution > Basic Functions > Free Goods and ensure that the free goods group is properly defined.
  Verify that all necessary fields are filled out, including the free goods quantity and the relevant materials.
  
  
  
  Review Condition Records:
  
  Check the condition records for the free goods in the pricing procedure (Transaction code: VK11 or VK12).
  Ensure that the condition types related to free goods are correctly maintained and active.
  
  
  
  Material Master Data:
  
  Verify that the materials involved in the free goods promotion have the necessary master data set up (Transaction code: MM03).
  Check the sales views and ensure that the pricing and free goods settings are correctly configured.
  
  
  
  Test the Configuration:
  
  After making any changes, create a test sales order or delivery to see if the error persists.
  Monitor the system logs for any additional error messages that may provide further insight.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or help resources for detailed guidance on configuring free goods.
  
  
  
  Related Information:
  
  Transaction Codes:
  
  SPRO: Customizing settings
  VK11/VK12: Maintain condition records
  MM03: Display material master
  
  
  SAP Notes: Check for any relevant SAP Notes that may address specific issues related to free goods configuration.
  User Forums: Consider visiting SAP community forums or user groups for additional insights and shared experiences from other users who may have encountered similar issues.
  
  By following these steps, you should be able to resolve the VL260 error and ensure that the free goods functionality works as intended in your SAP system.