How To Fix VL131 - Delivery has already been invoiced. You can only display export data.

SAP Error Message - Details

• Message type: E = Error

• Message class: VL -

• Message number: 131

• Message text: Delivery has already been invoiced. You can only display export data.

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message VL131 - Delivery has already been invoiced. You can only display export data. ?

  The SAP error message VL131 indicates that the delivery you are trying to process has already been invoiced. This means that the system recognizes that the delivery has already been billed, and as a result, you can only view the export data related to that delivery, but you cannot make any changes or perform further processing on it.
  Cause:
  
  Invoicing Completed: The delivery has already been invoiced, which means that the billing document has been created and posted in the system.
  Status of Delivery: The delivery status is set to "Invoiced," preventing any further changes or processing.
  Business Process Compliance: This is a standard behavior in SAP to ensure that once a delivery is invoiced, it cannot be modified to maintain data integrity and compliance with accounting principles.
  
  Solution:
  
  Check Invoice Status: Verify the status of the invoice related to the delivery. You can do this by checking the billing document associated with the delivery.
  Display Mode: If you only need to view the details of the delivery, you can do so in display mode. You can access the delivery document to see the export data.
  Reversal of Invoice: If you need to make changes to the delivery, you may need to reverse the invoice. This can be done by creating a credit memo or a reversal invoice, depending on your business process. After reversing, you can then make the necessary changes to the delivery.
  Consult with Finance Team: If you are unsure about reversing an invoice or the implications of doing so, consult with your finance or accounting team to ensure compliance with your organization's policies.
  
  Related Information:
  
  Transaction Codes: You can use transaction codes like VF03 to display billing documents and VL03N to display delivery documents.
  SAP Notes: Check for any relevant SAP Notes that may provide additional insights or solutions related to this error message.
  Documentation: Refer to SAP documentation for more details on the invoicing process and how it interacts with deliveries.
  
  Best Practices:
  
  Always ensure that the delivery is correct and complete before invoicing to avoid complications.
  Maintain clear communication with your finance team regarding invoicing and delivery processes to ensure smooth operations.
  Regularly review and reconcile deliveries and invoices to catch any discrepancies early in the process. 
  
  By following these steps, you should be able to address the VL131 error message effectively.