How To Fix VK485 - Calendar &1 for period &2 to &3 can not be used as a settlement period

SAP Error Message - Details

• Message type: E = Error

• Message class: VK - Pflege und Bearbeitung von Konditionen

• Message number: 485

• Message text: Calendar &1 for period &2 to &3 can not be used as a settlement period

What causes this issue?

Calendar &V1& cannot be used as a settlement period from &V2& to &V3&.

System Response

The system only allows a calendar as a <DS:DE.WFCID3>settlement period
</>, if at least one valid <DS:DE.PADAT>settlement date</> lies in the
validity period &V2& to &V3& for the agreement.

How to fix this error?

Check the definition of calendar &V1&. It may be necessary to change
the calendar definition or create a new calendar.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message VK485 - Calendar &1 for period &2 to &3 can not be used as a settlement period ?

  The SAP error message VK485 indicates that the specified calendar cannot be used as a settlement period for the given time frame. This error typically arises in the context of settlement processes in SAP, particularly when dealing with cost accounting or internal orders.
  Cause:
  
  Calendar Configuration: The calendar specified in the error message may not be configured correctly for the specified period. This could be due to the calendar not being defined for the fiscal year or the periods being closed.
  Period Status: The periods defined in the calendar may be closed for posting, meaning that no further transactions can be settled in those periods.
  Settlement Profile: The settlement profile assigned to the order or cost object may not allow for the specified calendar or period.
  Fiscal Year Variant: The fiscal year variant assigned to the company code or controlling area may not align with the calendar being used.
  
  Solution:
  
  
  Check Calendar Configuration: Verify that the calendar is correctly set up in the system. Ensure that it is defined for the fiscal year and that the periods are open for posting.
  
  Transaction Code: SCAL (to check and maintain calendars).
  
  
  
  Review Period Status: Check the status of the periods in the calendar. If the periods are closed, you may need to open them for posting or use a different period that is open.
  
  Transaction Code: OB52 (to manage posting periods).
  
  
  
  Examine Settlement Profile: Ensure that the settlement profile assigned to the order or cost object allows for the use of the specified calendar and periods.
  
  Transaction Code: OKO7 (to check and maintain settlement profiles).
  
  
  
  Fiscal Year Variant: Confirm that the fiscal year variant assigned to the company code or controlling area is compatible with the calendar being used.
  
  Transaction Code: OB29 (to check fiscal year variants).
  
  
  
  Use Alternative Periods: If the specified periods cannot be used, consider using alternative periods that are open and valid for settlement.
  
  
  Related Information:
  
  Documentation: Refer to SAP Help documentation for detailed information on settlement processes and calendar configurations.
  Transaction Codes: Familiarize yourself with relevant transaction codes for managing calendars, periods, and settlement profiles.
  User Roles: Ensure that you have the necessary authorizations to make changes to calendars, periods, and settlement profiles.
  
  If the issue persists after checking the above points, it may be beneficial to consult with your SAP support team or a functional consultant who specializes in controlling (CO) or financial accounting (FI) to further investigate the issue.