How To Fix VK296 - Only usage = A can be archived

SAP Error Message - Details

• Message type: E = Error

• Message class: VK - Pflege und Bearbeitung von Konditionen

• Message number: 296

• Message text: Only usage = A can be archived

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message VK296 - Only usage = A can be archived ?

  The SAP error message VK296 "Only usage = A can be archived" typically occurs in the context of archiving condition records in the SAP system, particularly in the area of pricing (condition technique). This error indicates that the system is trying to archive condition records that do not meet the criteria for archiving.
  Cause:
  The error arises because the system only allows the archiving of condition records that have a specific usage type, which is indicated by the usage field. In this case, the usage must be 'A' (which usually stands for "active" or "standard" usage). If the condition records have a different usage type, they cannot be archived, leading to this error message.
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check Condition Records: Review the condition records that you are trying to archive. You can do this using transaction codes like VK13 (Display Condition) or VK12 (Change Condition) to see the usage type of the records.
  
  
  Identify Non-Archivable Records: Identify any records that do not have usage 'A'. These records will need to be handled before you can proceed with archiving.
  
  
  Change Usage Type: If appropriate, you may change the usage type of the records to 'A' if they are no longer needed in their current state. However, be cautious with this step, as changing usage types can affect pricing and other related processes.
  
  
  Delete or Adjust Records: If certain records are obsolete or no longer needed, consider deleting them or adjusting their status so that they can be archived.
  
  
  Consult Documentation: Refer to SAP documentation or consult with your SAP Basis or functional team for specific guidelines on archiving conditions in your version of SAP.
  
  
  Run Archiving Program: Once you have ensured that only records with usage 'A' are present, you can rerun the archiving program.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as SARA (Archive Administration) for managing archiving processes.
  Archiving Object: Understand the specific archiving object related to pricing conditions, which is typically V_KONH for condition records.
  SAP Notes: Check for any relevant SAP Notes that may provide additional insights or updates regarding this error message.
  Testing: Always test archiving in a development or quality environment before applying changes in production to avoid unintended consequences.
  
  By following these steps, you should be able to resolve the VK296 error and successfully archive your condition records.