How To Fix VHURL301 - The current transmission number already exists in the system

SAP Error Message - Details

• Message type: E = Error

• Message class: VHURL - Messages for Returnable Packaging Account Processing

• Message number: 301

• Message text: The current transmission number already exists in the system

What causes this issue?

Transmission number <ZH>&V1&</> (Segment: <LS>E1EDK40</> Field:
<LS>TRMNEW</>) already exists in the system.

System Response

In <LS>background mode</>, inbound processing is terminated. However,
further processing is possible in <LS>online</> mode.

How to fix this error?

Check that the IDoc is correct.
In the IDoc field <LS>TRMNEW</> in the workflow inbox, enter a correct
transmission number that does not yet exist in table <LS>TRNSM</>
(Field: <LS>TRMNO_EXT</>, external transmission number). Make sure that
the transmission number is unique for the following parameters:
- PartnerNo, PartType, PartRole : <ZH>&V2&</>
- Log.Message, MessVar, MessFct : <ZH>&V3&</>
- Direction, Test : <ZH>&V4&</>
Restart inbound processing (in the background).
Alternatively, you can process the IDoc unchanged in mode 'in the
foreground' (online).

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

If you do not want processing to terminate as a result of the external
transmission numberconsistency check, set <LS>automatic processing
allowed</> in Customizing.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message VHURL301 - The current transmission number already exists in the system ?

  The SAP error message VHURL301 indicates that there is an attempt to create or process a transmission number that already exists in the system. This typically occurs in the context of handling data transmissions, such as those related to logistics, inventory management, or other processes that involve unique identifiers for transactions.
  Cause:
  
  Duplicate Transmission Number: The most common cause of this error is that the transmission number you are trying to use has already been assigned to another transaction in the system.
  System Configuration: There may be issues with the configuration of the system that allow for duplicate transmission numbers to be generated or processed.
  Data Entry Error: Manual entry errors can lead to attempts to reuse an existing transmission number.
  Integration Issues: If the system is integrated with other systems, there may be conflicts or synchronization issues leading to duplicate transmission numbers.
  
  Solution:
  
  Check Existing Transmission Numbers: Verify the existing transmission numbers in the system to ensure that the number you are trying to use is indeed unique. You can do this by querying the relevant database tables or using transaction codes that display transmission data.
  Use a Different Transmission Number: If the transmission number is already in use, consider using a different, unique number for your transaction.
  Review System Configuration: Check the configuration settings related to transmission number generation to ensure that they are set up correctly to prevent duplicates.
  Consult Documentation: Review SAP documentation or help resources for specific guidelines on handling transmission numbers in your particular module or process.
  Contact SAP Support: If the issue persists and you cannot identify the cause, consider reaching out to SAP support for assistance. They may provide insights based on system logs or specific configurations.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes that can help you manage and view transmission numbers, such as VL03N (Display Outbound Delivery) or VL02N (Change Outbound Delivery).
  SAP Notes: Check for any SAP Notes related to this error message, as they may provide patches or updates that address known issues.
  User Authorization: Ensure that you have the necessary authorizations to create or modify transmission numbers in the system.
  Testing in Development Environment: If possible, replicate the issue in a development or test environment to better understand the cause without affecting production data.
  
  By following these steps, you should be able to resolve the VHURL301 error and prevent it from occurring in the future.