How To Fix VF762 - The reference billing document is archived.

SAP Error Message - Details

• Message type: E = Error

• Message class: VF - Billing

• Message number: 762

• Message text: The reference billing document is archived.

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message VF762 - The reference billing document is archived. ?

  The SAP error message VF762, which states "The reference billing document is archived," typically occurs when you are trying to process a billing document (such as creating a credit memo or a subsequent invoice) that references another billing document that has been archived. This means that the original billing document is no longer available in the active database but is instead stored in an archive for historical purposes.
  Cause:
  
  Archiving Process: The billing document you are trying to reference has been archived as part of the data management process in SAP. Archiving is done to improve system performance and manage data volume.
  Reference Document: The document you are trying to process relies on information from the archived billing document, which is not accessible in the current session.
  
  Solution:
  
  Access the Archive: If you need to view the archived billing document, you can use the SAP Archive Information System (transaction code SARA) to access archived documents. You may need to consult with your SAP Basis or system administrator to retrieve the archived document if necessary.
  Recreate the Document: If the archived document is not needed, and you have the necessary information, you may consider recreating the billing document in the system.
  Check Configuration: Ensure that the archiving settings and policies are appropriate for your business needs. If documents are being archived too quickly, you may need to adjust the archiving criteria.
  Consult Documentation: Review SAP documentation or consult with your SAP support team for specific steps related to your version of SAP and the archiving process.
  
  Related Information:
  
  Archiving in SAP: Understand the archiving process in SAP, including how it works, the types of data that can be archived, and how to manage archived data.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as SARA (Archive Administration) and SARI (Archive Information System) for managing and accessing archived data.
  SAP Notes: Check for any relevant SAP Notes that may provide additional insights or solutions related to this error message.
  User Permissions: Ensure that you have the necessary permissions to access archived documents or perform actions related to billing documents.
  
  If the issue persists after trying the above solutions, it may be beneficial to reach out to your SAP support team for further assistance.