How To Fix VF420 - Wrong prefilling of "Documents to be selected" (user parameter VF04_SEL)

SAP Error Message - Details

• Message type: E = Error

• Message class: VF - Billing

• Message number: 420

• Message text: Wrong prefilling of "Documents to be selected" (user parameter VF04_SEL)

What causes this issue?

For the prefilling of the checkbox "Documents to be selected" in
transaction VF04, you have set a parameter with the parameter ID
VF04_SEL for your user. However, the parameter value is incorrect and
does not comply with the design.

System Response

The system issues message VF 420 as a warning.
The prefilling is deleted by the current processing procedure, since it
cannot be interpreted by the system.

How to fix this error?

Call transaction SU3.
Go to the "Parameters" tab.
Find the line with the parameter ID VF04_SEL and set the parameter value
correctly (see below).
Save your settings.
The parameter value must comply with the following rules:
It must be a 7-character string.
The 7 characters in the string relate to the following checkboxes:
"Order-Related", "Delivery-Related", "Rebate-Related", "Intercompany
Billing", "No Docs with Billing Block", "Documents with POD Status" and
"External Data" (in exactly this order).
An 'X' presets the checkbox field, and a blank character leaves it
empty.
The prefilling works only for the first call of transaction VF04; for
further calls, manual changes to this prefilling are taken into account.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message VF420 - Wrong prefilling of "Documents to be selected" (user parameter VF04_SEL) ?

  The SAP error message VF420, which states "Wrong prefilling of 'Documents to be selected' (user parameter VF04_SEL)," typically occurs in the context of the transaction VF04 (Collective Invoice Processing). This error indicates that there is an issue with the user parameter settings related to the selection of documents for processing.
  Cause:
  The error is usually caused by an incorrect or invalid setting in the user parameter VF04_SEL. This parameter controls how documents are pre-filled or selected when you enter the VF04 transaction. If the parameter is set to a value that does not correspond to valid selection criteria, the system will throw this error.
  Solution:
  To resolve the VF420 error, you can follow these steps:
  
  
  Check User Parameter:
  
  Go to transaction SU3 (Maintain User Profile).
  In the "Parameters" tab, look for the parameter VF04_SEL.
  Verify the value assigned to this parameter. It should correspond to valid selection criteria for the documents you want to process.
  
  
  
  Adjust the Parameter:
  
  If the value is incorrect or not set, you can either delete the parameter or set it to a valid value. Common values include:
  
  1 for open items
  2 for all items
  3 for specific criteria (you may need to refer to your organization's documentation for specific values).
  
  
  Save your changes.
  
  
  
  Test the Transaction:
  
  After adjusting the parameter, go back to transaction VF04 and try to execute it again to see if the error persists.
  
  
  
  Consult Documentation:
  
  If you are unsure about the correct values for the VF04_SEL parameter, consult your SAP documentation or reach out to your SAP support team for guidance.
  
  
  
  User-Specific Settings:
  
  Remember that user parameters are specific to each user. If multiple users are experiencing this issue, you may need to check their individual settings.
  
  
  
  Related Information:
  
  
  Transaction Codes:
  
  VF04: Collective Invoice Processing
  SU3: Maintain User Profile
  
  
  
  SAP Notes:
  
  Check SAP Notes for any known issues or updates related to the VF420 error. You can search for relevant notes in the SAP Support Portal.
  
  
  
  User Training:
  
  Ensure that users are trained on how to set their user parameters correctly to avoid similar issues in the future.
  
  
  
  By following these steps, you should be able to resolve the VF420 error and successfully process documents in transaction VF04.