How To Fix VDM_QM_PLANNING_BO012 - Cannot create new QIR. You already have a QIR in draft status.

SAP Error Message - Details

• Message type: E = Error

• Message class: VDM_QM_PLANNING_BO - Messages of Business Objects for Quality Planning

• Message number: 012

• Message text: Cannot create new QIR. You already have a QIR in draft status.

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message VDM_QM_PLANNING_BO012 - Cannot create new QIR. You already have a QIR in draft status. ?

  The SAP error message VDM_QM_PLANNING_BO012 indicates that you are trying to create a new Quality Inspection Report (QIR) while there is already an existing QIR in draft status for the same inspection lot. This situation typically arises in the Quality Management (QM) module of SAP when the system prevents the creation of multiple draft QIRs for the same inspection lot to maintain data integrity.
  Cause:
  
  Existing Draft QIR: The primary cause of this error is that there is already a QIR in draft status for the inspection lot you are trying to work with. The system does not allow multiple drafts to avoid confusion and ensure that only one draft is being worked on at a time.
  User Error: Sometimes, users may not be aware that a draft QIR already exists, leading to attempts to create a new one.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check Existing Draft QIR:
  
  Navigate to the Quality Inspection Report (QIR) transaction in SAP (e.g., using transaction code QE01 or QE02).
  Search for the existing QIR associated with the inspection lot in question.
  If you find a draft QIR, you can either complete it or delete it if it is no longer needed.
  
  
  
  Complete or Delete the Draft:
  
  If the draft QIR is valid and needs to be completed, proceed to finalize it.
  If the draft is not needed, you can delete it to free up the ability to create a new QIR.
  
  
  
  Consult with Team Members:
  
  If you are unsure about the status of the draft QIR, consult with your team members or colleagues who may have worked on the inspection lot to avoid data loss or confusion.
  
  
  
  System Configuration:
  
  If this issue occurs frequently and is causing workflow disruptions, consider discussing with your SAP administrator or functional consultant to review the configuration settings related to QIRs and draft management.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as QE01 (Create QIR), QE02 (Change QIR), and QE03 (Display QIR).
  SAP Notes: Check for any SAP Notes related to QIR management and error handling that may provide additional insights or updates.
  Documentation: Review SAP documentation or user manuals related to Quality Management processes for best practices in managing QIRs.
  
  By following these steps, you should be able to resolve the error and continue with your quality inspection processes in SAP.