How To Fix VB645 - Select delivery & from the archive

SAP Error Message - Details

• Message type: E = Error

• Message class: VB - Sales Documents: Logical Databases and Views

• Message number: 645

• Message text: Select delivery & from the archive

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message VB645 - Select delivery & from the archive ?

  The SAP error message VB645 ("Select delivery & from the archive") typically occurs when a user attempts to access a delivery document that has been archived. This means that the document is no longer available in the active database but is instead stored in an archive for historical purposes.
  Cause:
  The primary cause of this error is that the delivery document you are trying to access has been archived. Archiving is a process in SAP that helps manage data volume by moving older data to an archive, which can be accessed when needed but is not part of the active database.
  Solution:
  To resolve this error, you can follow these steps:
  
  
  Check Archive Settings: Ensure that the archiving settings for delivery documents are correctly configured in your SAP system. This includes checking the archiving object and the retention periods.
  
  
  Access the Archive: If you need to view the archived delivery document, you can use the transaction code SARA (Archive Administration) to access the archived data. You may need to know the specific archiving object related to deliveries (e.g., VBAK for sales documents).
  
  
  Use Archive Information System: You can also use the Archive Information System (transaction code SARI) to search for archived documents. This allows you to retrieve the archived delivery document if necessary.
  
  
  Restore from Archive: If you need to work with the delivery document actively, you may need to restore it from the archive. This process can vary based on your organization's policies and the specific SAP configuration.
  
  
  Consult with IT or SAP Basis Team: If you are unsure about how to proceed or if you do not have the necessary permissions, it is advisable to consult with your IT department or SAP Basis team. They can assist you in accessing or restoring archived documents.
  
  
  Related Information:
  
  Archiving Process: Understand the archiving process in SAP, including how and when documents are archived, and the implications for data retrieval.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as SARA (Archive Administration) and SARI (Archive Information System).
  Documentation: Review SAP documentation or help files related to archiving and document retrieval for more detailed guidance.
  
  By following these steps, you should be able to address the VB645 error and access the necessary delivery documents.