How To Fix V4100 - Several deliveries with external document numbers have been found

SAP Error Message - Details

• Message type: E = Error

• Message class: V4 - Nachrichten Verkauf (Variable Meldungen und EDI-Meldungen)

• Message number: 100

• Message text: Several deliveries with external document numbers have been found

Self-Explanatory Message

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• What is the cause and solution for SAP error message V4100 - Several deliveries with external document numbers have been found ?

  The SAP error message V4100, which states "Several deliveries with external document numbers have been found," typically occurs in the context of logistics and delivery processing. This error indicates that the system has found multiple delivery documents associated with the same external document number, which can lead to ambiguity in processing.
  Cause:
  
  Duplicate External Document Numbers: The most common cause of this error is that multiple delivery documents have been created with the same external document number. This can happen due to data entry errors or system integration issues where the same external reference is used for different deliveries.
  Incorrect Configuration: There may be issues with the configuration of the document number assignment in the system, leading to overlaps.
  Data Migration Issues: If data has been migrated from another system, it’s possible that duplicate external document numbers were imported.
  
  Solution:
  
  Identify Duplicates: Use transaction codes like VL03N (Display Outbound Delivery) or VL10B (Purchase Orders Due for Delivery) to check for deliveries with the same external document number. You can also run a report to identify duplicates.
  Correct the Data: Once duplicates are identified, you can either:
  
  Change the external document number for one of the deliveries to ensure uniqueness.
  Delete or archive unnecessary deliveries if they are not needed.
  
  
  Review Configuration: Check the configuration settings for document number assignment in the relevant customizing settings (SPRO). Ensure that the settings are correctly defined to prevent future duplicates.
  Consult with IT or SAP Support: If the issue persists or if you are unsure about making changes, consult with your IT department or SAP support for further assistance.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as VL03N, VL10B, and VL02N (Change Outbound Delivery) for managing deliveries.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. SAP frequently updates its knowledge base with solutions for common problems.
  Documentation: Review SAP documentation related to delivery processing and external document number handling for best practices and guidelines.
  
  By following these steps, you should be able to resolve the V4100 error and prevent it from occurring in the future.