How To Fix USMD6036 - &1: Data record with key &2 exists more than once in the file

SAP Error Message - Details

• Message type: E = Error

• Message class: USMD6 - Messages for Data Transfer

• Message number: 036

• Message text: &1: Data record with key &2 exists more than once in the file

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message USMD6036 - &1: Data record with key &2 exists more than once in the file ?

  The SAP error message USMD6036 indicates that there is a duplicate data record in the file being processed. Specifically, the message states that a data record with a specific key exists more than once, which violates the uniqueness constraint expected by the system.
  Cause:
  The primary cause of this error is that the data file being uploaded or processed contains multiple entries with the same key. This could happen due to:
  
  Data Entry Errors: Duplicate records may have been inadvertently created during data entry or extraction processes.
  File Preparation Issues: When preparing the file for upload, duplicates may not have been removed.
  Data Migration: During data migration from one system to another, duplicates may have been introduced.
  
  Solution:
  To resolve the error, you can take the following steps:
  
  
  Identify Duplicates:
  
  Open the file that is being processed and check for duplicate entries based on the key mentioned in the error message.
  You can use spreadsheet software (like Excel) or database queries to identify duplicates.
  
  
  
  Remove Duplicates:
  
  Once identified, remove the duplicate records from the file. Ensure that only unique records remain.
  If necessary, determine which record to keep based on business rules or data integrity requirements.
  
  
  
  Validate Data:
  
  After removing duplicates, validate the data to ensure that it meets all other requirements for the upload or processing.
  
  
  
  Re-upload the File:
  
  After making the necessary corrections, attempt to re-upload or process the file again.
  
  
  
  Check for System Constraints:
  
  Ensure that the system's constraints and requirements for the data being processed are understood and adhered to, to prevent future occurrences.
  
  
  
  Related Information:
  
  Key Definition: The key mentioned in the error message typically refers to a unique identifier for the records being processed (e.g., customer ID, product ID).
  Transaction Codes: Depending on the context of the error, you may be using specific transaction codes related to data uploads or migrations (e.g., LSMW, BAPIs).
  SAP Notes: Check SAP Notes for any specific guidance or patches related to this error message, as there may be updates or known issues that could provide additional context or solutions.
  
  By following these steps, you should be able to resolve the USMD6036 error and successfully process your data.