How To Fix USMD2125 - Enter an explanation for your changes

SAP Error Message - Details

• Message type: E = Error

• Message class: USMD2 - Master Data: UI Modeling

• Message number: 125

• Message text: Enter an explanation for your changes

What causes this issue?

You have not made entries in the <ZH>Explain Changes</> step. To create
a change request, you must enter an explanation in this step and upload
a document containing an explanation for your change request as an
attachment (optional).

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message USMD2125 - Enter an explanation for your changes ?

  The SAP error message USMD2125, which states "Enter an explanation for your changes," typically occurs in the context of the SAP Master Data Governance (MDG) module. This error is triggered when a user attempts to save changes to master data without providing a required explanation or justification for those changes.
  Cause:
  The primary cause of this error is that the system is configured to require an explanation for any changes made to master data. This is often a part of the governance process to ensure accountability and traceability of changes made to critical data.
  Solution:
  To resolve the USMD2125 error, follow these steps:
  
  
  Provide an Explanation: When prompted by the error message, look for a field labeled "Explanation" or similar in the change request screen. Enter a brief but clear explanation of why the changes are being made.
  
  
  Check Configuration: If you are an administrator or have access to configuration settings, you can check the settings in the MDG configuration to see if the requirement for an explanation can be adjusted. This may involve:
  
  Navigating to the relevant configuration settings in the SAP MDG module.
  Modifying the settings to make the explanation field optional if appropriate for your business processes.
  
  
  
  User Training: Ensure that users are trained on the importance of providing explanations for changes and how to do so in the system. This can help prevent the error from occurring in the future.
  
  
  Review Change Request Process: If the requirement for an explanation is causing issues, consider reviewing the overall change request process to ensure it aligns with your organization's needs and compliance requirements.
  
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any updates or specific guidance related to the USMD2125 error. SAP frequently updates its documentation and may provide additional context or solutions.
  Documentation: Refer to the SAP MDG documentation for best practices on managing master data and understanding the change request process.
  User Forums: Engage with SAP community forums or user groups where similar issues may have been discussed, and solutions shared.
  
  By following these steps, you should be able to resolve the USMD2125 error and ensure that your master data changes are properly documented.