How To Fix UJJ_EXCEPTION038 - Extra column (&3) found in journal file

SAP Error Message - Details

• Message type: E = Error

• Message class: UJJ_EXCEPTION - BPC: Message Class for UJJ Exception

• Message number: 038

• Message text: Extra column (&3) found in journal file

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message UJJ_EXCEPTION038 - Extra column (&3) found in journal file ?

  The SAP error message UJJ_EXCEPTION038 indicates that there is an extra column in the journal file that is being processed. This typically occurs during the upload of journal entries or when importing data into the SAP system, particularly in the context of financial postings.
  Cause:
  The error is caused by a mismatch between the expected format of the journal file and the actual format of the file being uploaded. Specifically, the system is expecting a certain number of columns (fields) in the journal file, but it has encountered an additional column that it does not recognize or expect.
  Solution:
  To resolve this error, you can follow these steps:
  
  
  Check the Journal File Format:
  
  Ensure that the journal file adheres to the required format specified by SAP. This includes the correct number of columns and the correct data types for each column.
  Review the documentation or guidelines provided by SAP for the specific journal entry upload process you are using.
  
  
  
  Remove Extra Columns:
  
  Open the journal file in a text editor or spreadsheet application (like Excel).
  Identify and remove any extra columns that are not required for the upload process. Make sure that the remaining columns match the expected format.
  
  
  
  Validate Data:
  
  After adjusting the file, validate the data to ensure that all required fields are present and correctly formatted.
  Check for any other potential issues, such as incorrect data types or missing mandatory fields.
  
  
  
  Re-upload the File:
  
  Once the file has been corrected, attempt to re-upload it to the SAP system.
  Monitor for any additional error messages that may arise during the upload process.
  
  
  
  Consult SAP Documentation:
  
  If you continue to encounter issues, refer to the SAP documentation or help resources specific to the module you are working with (e.g., SAP S/4HANA, SAP ECC).
  You may also want to consult with your SAP support team or a technical consultant for further assistance.
  
  
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that may provide additional insights or updates regarding this error message.
  Transaction Codes: Familiarize yourself with the transaction codes related to journal entries and data uploads, such as FB50 (G/L Account Document Entry) or F-02 (General Posting).
  Data Migration Tools: If you are using data migration tools like LSMW (Legacy System Migration Workbench) or BAPIs, ensure that the mapping and structure are correctly defined.
  
  By following these steps, you should be able to resolve the UJJ_EXCEPTION038 error and successfully upload your journal file into the SAP system.