How To Fix UJF_EXCEPTION037 - &1 orphan data records deleted from UJF_DOC_CLUSTER

SAP Error Message - Details

• Message type: E = Error

• Message class: UJF_EXCEPTION - BPC: File Service Message Class

• Message number: 037

• Message text: &1 orphan data records deleted from UJF_DOC_CLUSTER

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message UJF_EXCEPTION037 - &1 orphan data records deleted from UJF_DOC_CLUSTER ?

  The SAP error message UJF_EXCEPTION037 indicates that orphan data records have been deleted from the UJF_DOC_CLUSTER table. This typically occurs in the context of SAP's Document Management System (DMS) or related modules where document data is managed.
  Cause:
  The error message suggests that there were orphan records in the UJF_DOC_CLUSTER table. Orphan records are entries that do not have a corresponding parent record or are not linked to any valid document. This can happen due to various reasons, such as:
  
  Data Inconsistencies: Issues during data migration or system upgrades that lead to broken links between documents and their metadata.
  Manual Deletion: If a document or its associated metadata was deleted manually without proper handling of related records.
  System Errors: Bugs or errors in the system that lead to improper handling of document records.
  
  Solution:
  To resolve the issue, consider the following steps:
  
  
  Check for Data Integrity: Use transaction codes like SE16 or SE11 to check the UJF_DOC_CLUSTER table and related tables for any inconsistencies. Look for records that do not have corresponding entries in related tables.
  
  
  Run Consistency Checks: SAP provides tools to check for data consistency. You can use transaction SARA to run archiving and consistency checks for DMS documents.
  
  
  Review Logs: Check the application logs (transaction SLG1) for any related error messages or warnings that could provide more context on why the orphan records were created.
  
  
  Consult SAP Notes: Search the SAP Support Portal for any relevant SAP Notes that might address this specific error or provide guidance on handling orphan records.
  
  
  Data Recovery: If the deletion of orphan records has caused issues, you may need to restore data from backups if available.
  
  
  Contact SAP Support: If the issue persists or if you are unsure about the steps to take, consider reaching out to SAP Support for assistance.
  
  
  Related Information:
  
  Documentation: Review SAP documentation related to DMS and data management for best practices on maintaining data integrity.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as UJF1, UJF2, and UJF3 for managing document records.
  System Monitoring: Implement monitoring for your DMS to catch issues early and prevent orphan records from accumulating.
  
  By following these steps, you should be able to address the UJF_EXCEPTION037 error and maintain the integrity of your document management system.