How To Fix UGX2505 - File &1 has an invalid suffix

SAP Error Message - Details

• Message type: E = Error

• Message class: UGX2 - Messages for XBRL Reporting

• Message number: 505

• Message text: File &1 has an invalid suffix

What causes this issue?

The file name must end with one of the following suffixes:
<LS>.xml</>
<LS>.xsd</>
The system also accepts these if they are entered in capitals.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Check if the file is really defined according to XBRL standards.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message UGX2505 - File &1 has an invalid suffix ?

  The SAP error message UGX2505 indicates that a file you are trying to process has an invalid suffix. This typically occurs when the file extension does not match the expected format for the operation you are attempting to perform. Here’s a breakdown of the cause, potential solutions, and related information:
  Cause:
  
  Invalid File Extension: The file you are trying to upload or process has an extension that is not recognized by the SAP system for the specific operation.
  Configuration Issues: The system may not be configured to accept certain file types, or the expected file types may not be correctly defined in the system settings.
  File Naming Conventions: The file may not adhere to the naming conventions required by the SAP application.
  
  Solution:
  
  Check File Extension: Ensure that the file you are trying to upload has the correct extension. Common valid extensions might include .txt, .csv, .xls, etc., depending on the context of the operation.
  Rename the File: If the file has an incorrect suffix, rename it to match the expected format. For example, if the system expects a .csv file, ensure that the file is named filename.csv.
  Review Documentation: Consult the SAP documentation or help files related to the specific transaction or process you are using to determine the valid file types and formats.
  Configuration Settings: If you have access, check the configuration settings in the SAP system to ensure that the file types you are trying to use are allowed. This may involve working with your SAP Basis or system administrator.
  Test with a Sample File: If possible, test the upload or processing with a known valid file to ensure that the issue is with the file itself and not with the system or process.
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any known issues or updates related to file processing and valid file types.
  Transaction Codes: Depending on the context, you may be using specific transaction codes (e.g., LSMW, BAPIs) that have their own requirements for file formats.
  User Permissions: Ensure that you have the necessary permissions to upload files in the SAP system, as restrictions may also lead to errors.
  
  If the problem persists after trying the above solutions, consider reaching out to your SAP support team or consulting with an SAP expert for further assistance.