How To Fix UDM_WORK_LIST045 - Due to missing authorization, only some items displayed

SAP Error Message - Details

• Message type: E = Error

• Message class: UDM_WORK_LIST - Work list

• Message number: 045

• Message text: Due to missing authorization, only some items displayed

What causes this issue?

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

System Response

How to fix this error?

Procedure for System Administrators

INCLUDE 'CUSTOMIZED_MESSAGE_INFO' OBJECT DOKU ID TX

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message UDM_WORK_LIST045 - Due to missing authorization, only some items displayed ?

  The SAP error message UDM_WORK_LIST045 indicates that a user does not have the necessary authorizations to view all items in a worklist. This typically occurs in the context of SAP's Universal Data Management (UDM) or similar modules where worklists are used to manage tasks or items.
  Cause:
  The error is caused by insufficient authorization for the user to access certain items in the worklist. This can happen due to:
  
  Role Configuration: The user's assigned roles may not include the necessary authorizations to view specific items.
  Authorization Objects: The relevant authorization objects that control access to the worklist items may not be properly assigned to the user.
  Data Restrictions: There may be data restrictions based on organizational units, company codes, or other criteria that limit the visibility of certain items.
  
  Solution:
  To resolve this issue, you can take the following steps:
  
  
  Check User Roles:
  
  Go to transaction code SU01 (User Maintenance) and enter the user ID.
  Review the roles assigned to the user and ensure that they include the necessary permissions for the worklist items.
  
  
  
  Review Authorization Objects:
  
  Identify the relevant authorization objects that control access to the worklist items. This may involve checking the documentation or consulting with your SAP security team.
  Use transaction code SU53 immediately after encountering the error to see which authorizations are missing.
  
  
  
  Adjust Authorizations:
  
  If you find that the user lacks the necessary authorizations, work with your SAP security team to adjust the roles or create new roles that include the required authorizations.
  Ensure that the changes are tested in a development or quality environment before applying them to production.
  
  
  
  Consult with SAP Basis or Security Team:
  
  If you are unsure about which authorizations are needed, consult with your SAP Basis or security team for assistance in identifying and granting the necessary permissions.
  
  
  
  Documentation and Training:
  
  Ensure that users are trained on the importance of having the correct authorizations and how to request additional access if needed.
  
  
  
  Related Information:
  
  
  Transaction Codes: 
  
  SU01: User Maintenance
  SU53: Display Authorization Check
  PFCG: Role Maintenance (to manage roles and authorizations)
  
  
  
  Authorization Concepts: Understanding how authorizations work in SAP, including roles, profiles, and authorization objects, is crucial for managing access effectively.
  
  
  SAP Notes: Check for any relevant SAP Notes that may address specific issues related to authorization errors in your version of SAP.
  
  
  By following these steps, you should be able to identify and resolve the authorization issues causing the UDM_WORK_LIST045 error.