How To Fix UDM_POWL005 - Number of data records displayed was restricted to &1

SAP Error Message - Details

• Message type: E = Error

• Message class: UDM_POWL -

• Message number: 005

• Message text: Number of data records displayed was restricted to &1

trados = fn

What causes this issue?

In the selection criteria, you have defined that a maximum of &V1& data
records are to be displayed. Since the number of data records selected
exceeds this number, only the first &V1& data records are displayed.
Note: If you do not have display authorization for some data records,
the number of records displayed may be less than &V1&.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

If you want to see all data records, increase the number of data records
to be displayed in your selection criteria.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message UDM_POWL005 - Number of data records displayed was restricted to &1 ?

  The SAP error message UDM_POWL005, which states "Number of data records displayed was restricted to &1," typically occurs in the context of the SAP POWL (Personal Object Worklist) framework. This message indicates that the number of records displayed in a worklist has been limited to a certain number, which is represented by the placeholder "&1".
  Cause:
  
  Configuration Settings: The limitation on the number of records displayed is often due to configuration settings in the POWL framework. This can be set by the administrator to improve performance and usability.
  Performance Optimization: Displaying too many records at once can lead to performance issues, so SAP limits the number of records shown to ensure that the system remains responsive.
  User-Specific Settings: Individual user settings or roles may also impose restrictions on the number of records displayed.
  
  Solution:
  
  
  Adjust POWL Settings: If you have the necessary permissions, you can adjust the settings in the POWL configuration to increase the number of records displayed. This can typically be done in the POWL administration area.
  
  Navigate to the POWL configuration transaction (e.g., POWL_ADMIN).
  Look for the specific worklist and check the settings related to the maximum number of records.
  Increase the limit if necessary and save the changes.
  
  
  
  User Preferences: Check if there are user-specific settings that limit the number of records. Users can sometimes adjust their own preferences in the POWL settings.
  
  
  Pagination: If the number of records is large, consider implementing pagination or filters to allow users to navigate through the records more effectively without overwhelming them with too much data at once.
  
  
  Consult Documentation: Refer to SAP documentation or help resources for specific guidance on configuring POWL settings and understanding the implications of changing these limits.
  
  
  Related Information:
  
  Performance Considerations: Always consider the performance implications of increasing the number of records displayed. Test the changes in a development or quality assurance environment before applying them in production.
  User Training: Ensure that users are trained on how to use filters and pagination effectively to manage large datasets in POWL.
  SAP Notes: Check for any relevant SAP Notes that may address specific issues or provide updates related to POWL and this error message.
  
  If the issue persists after making adjustments, it may be beneficial to consult with your SAP Basis or technical team for further investigation.