How To Fix UCM0172 - Role &2 is used less often than role &4

SAP Error Message - Details

• Message type: E = Error

• Message class: UCM0 - Messages for Data Basis, Cons Area, ...

• Message number: 172

• Message text: Role &2 is used less often than role &4

What causes this issue?

Role "&V4&" &V3& is assigned to different characteristics in
<DS:GLOS.3C14A7065A82D511B1250008C784EFB1>data basis</> &V1& and is
therefore used less often than role "&V2&". This is not permitted.

System Response

The definition of data basis &V1& is inconsistent and cannot be saved.

How to fix this error?

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Procedure for System Administrators

Check the data model of data basis &V1&. Ensure that role &V4& is not
used less often than role &V2&.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message UCM0172 - Role &2 is used less often than role &4 ?

  The SAP error message UCM0172 indicates that a role (in this case, role &2) is being used less frequently than another role (role &4) within the context of User and Role Management. This message typically arises during the process of role consolidation or when analyzing role usage in the system.
  Cause:
  The error is triggered when the system detects that the usage frequency of one role is significantly lower than that of another role. This can happen for several reasons:
  
  The role in question (role &2) may not be assigned to many users or may not be used in many transactions.
  Role &4 is more commonly assigned or utilized, indicating that it may be more relevant or necessary for the users in the system.
  There may be redundancy in roles, where multiple roles serve similar purposes, leading to underutilization of one of them.
  
  Solution:
  To address this error, consider the following steps:
  
  
  Analyze Role Usage: Review the usage statistics of both roles. Determine why role &2 is less frequently used. This may involve checking user assignments, transaction logs, and the specific functions provided by each role.
  
  
  Role Consolidation: If role &2 is indeed redundant or less relevant, consider consolidating it with role &4 or another more frequently used role. This can help streamline user access and reduce complexity.
  
  
  User Feedback: Engage with users to understand their needs and how they interact with the roles. This can provide insights into whether role &2 is necessary or if it can be modified to better serve user requirements.
  
  
  Adjust Role Assignments: If role &2 is still needed, consider reassigning it to more users or ensuring that it is included in relevant user profiles.
  
  
  Documentation and Training: Ensure that there is adequate documentation and training for users on the roles and their purposes. Sometimes, lack of awareness can lead to underutilization.
  
  
  Review Role Design: Evaluate the design of both roles to ensure they are aligned with business processes and user needs. This may involve modifying the authorizations or functions included in the roles.
  
  
  Related Information:
  
  Role Management: Understanding how roles are structured and assigned in SAP is crucial for effective user management.
  Transaction Codes: Familiarize yourself with transaction codes related to role management, such as PFCG (Profile Generator) for role creation and modification.
  SAP Security: Knowledge of SAP security concepts, including authorization objects and profiles, can help in managing roles effectively.
  Best Practices: Follow best practices for role design and management to avoid redundancy and ensure that roles are aligned with business processes.
  
  By following these steps, you can resolve the UCM0172 error and improve the overall role management in your SAP system.