How To Fix UCF6138 - Appr. retained earnings: Item &1 is not a balance sheet item

SAP Error Message - Details

• Message type: E = Error

• Message class: UCF6 - Messages for Consolidation of Investments

• Message number: 138

• Message text: Appr. retained earnings: Item &1 is not a balance sheet item

What causes this issue?

All of the following items must have the item type "balance sheet":
The equity items on the "Group Adjustment" tab page under "Appropriation
of Retained Earnings"
The investment and equity items on the "Minority Adjustment" tab page
under "Appropriation of Retained Earnings"
You specified item &V1&, which does not have the item type "balance
sheet".

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Change the type of item &V1& or do not use this item here.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message UCF6138 - Appr. retained earnings: Item &1 is not a balance sheet item ?

  The SAP error message UCF6138, which states "Appr. retained earnings: Item &1 is not a balance sheet item," typically occurs during the process of closing the financial year or when trying to post to retained earnings. This error indicates that the system is expecting a balance sheet item, but the specified item (in this case, &1) is not classified as such.
  Cause:
  
  Incorrect Account Configuration: The account specified in the error message is not set up as a balance sheet account in the chart of accounts. Retained earnings should be linked to balance sheet accounts.
  Posting Period Issues: The posting period may not be open for the transaction you are trying to execute.
  Incorrect Account Type: The account type for the specified item may not be correctly defined in the system, leading to the error.
  
  Solution:
  
  
  Check Account Configuration:
  
  Go to the transaction code FS00 (G/L Account Master Record) and check the account settings for the item specified in the error message.
  Ensure that the account is marked as a balance sheet account. This can be verified in the "Control Data" tab where the account type should be set to "Balance Sheet Account."
  
  
  
  Review Retained Earnings Account:
  
  Ensure that the retained earnings account is correctly defined in the system. This account should be a balance sheet account and should be set up in the appropriate chart of accounts.
  
  
  
  Posting Period:
  
  Check if the posting period is open for the transaction you are trying to execute. You can do this by going to OB52 (Open and Close Posting Periods) and verifying the settings.
  
  
  
  Consult Documentation:
  
  Review SAP documentation or consult with your SAP support team for any specific configurations or settings that may be required for your particular implementation.
  
  
  
  Testing:
  
  After making the necessary changes, try to execute the transaction again to see if the error persists.
  
  
  
  Related Information:
  
  Transaction Codes:
  
  FS00: G/L Account Master Record
  OB52: Open and Close Posting Periods
  
  
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional guidance.
  User Roles: Ensure that you have the necessary authorizations to make changes to account settings or to perform year-end closing activities.
  
  If the issue persists after following these steps, it may be beneficial to engage with your SAP support team or a consultant who specializes in SAP Financials for further assistance.