How To Fix UCD1034 - Automatic posting item "Clearing - Income Statement" is not defined

SAP Error Message - Details

• Message type: E = Error

• Message class: UCD1 - Messages for Document and Breakdown Check

• Message number: 034

• Message text: Automatic posting item "Clearing - Income Statement" is not defined

What causes this issue?

*** similar to UCD1033 ***
The automatic posting item for "Clearing - Income Statement" has not
been specified for &V1& &V2&.

System Response

Document cannot be posted.

How to fix this error?

Create the automatic posting item in one of two ways:
Globally under <ZK>Master Data -> Items -> Selected Items </>
Specifically for &V1& &V2&

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message UCD1034 - Automatic posting item "Clearing - Income Statement" is not defined ?

  The SAP error message UCD1034, which states that "Automatic posting item 'Clearing - Income Statement' is not defined," typically occurs in the context of financial postings, particularly when dealing with automatic clearing or reconciliation processes in SAP.
  Cause:
  This error usually arises due to one of the following reasons:
  
  
  Missing Configuration: The automatic posting item for clearing income statement accounts has not been defined in the system. This can happen if the necessary configuration settings in the Financial Accounting (FI) module are incomplete or incorrect.
  
  
  Incorrect Account Assignment: The account that is being used for the posting may not be correctly assigned to the appropriate clearing account or may not exist in the system.
  
  
  Missing or Incorrect Settings in Customizing: The settings in the SAP Customizing (transaction SPRO) for automatic postings may not be set up correctly, leading to this error.
  
  
  Solution:
  To resolve the UCD1034 error, you can follow these steps:
  
  
  Check Configuration:
  
  Go to the SAP Customizing Implementation Guide (SPRO).
  Navigate to Financial Accounting (New) > General Ledger Accounting (New) > Business Transactions > Automatic Postings > Define Automatic Posting Items.
  Ensure that the "Clearing - Income Statement" posting item is defined correctly. If it is missing, you will need to create it.
  
  
  
  Define the Posting Item:
  
  If the posting item is not defined, you can create it by specifying the necessary parameters, such as the account type, account number, and other relevant details.
  
  
  
  Check Account Assignment:
  
  Verify that the accounts involved in the transaction are correctly assigned and exist in the system. Ensure that the income statement accounts are properly configured for automatic clearing.
  
  
  
  Review Customizing Settings:
  
  Ensure that all related customizing settings for automatic postings are correctly configured. This includes checking the settings for the relevant company code and ensuring that all necessary accounts are included.
  
  
  
  Test the Configuration:
  
  After making the necessary changes, perform a test transaction to ensure that the error no longer occurs.
  
  
  
  Related Information:
  
  Transaction Codes: You may need to use transaction codes such as SPRO (for customizing), OBY6 (for defining automatic postings), and FS00 (for managing G/L accounts) to access the relevant configuration settings.
  Documentation: Refer to SAP documentation or help guides for detailed steps on configuring automatic postings and clearing accounts.
  Support: If the issue persists after checking the configuration, consider reaching out to your SAP support team or consulting with an SAP FI expert for further assistance.
  
  By following these steps, you should be able to resolve the UCD1034 error and ensure that the automatic posting item for clearing income statement accounts is properly defined in your SAP system.