How To Fix UC038 - The receiver record number &1 exists more than once in the database

SAP Error Message - Details

• Message type: E = Error

• Message class: UC - FI/CO Data transfer: errors during transfer

• Message number: 038

• Message text: The receiver record number &1 exists more than once in the database

What causes this issue?

Records with the same logical key already exist on the database.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Check the status using the record number. Delete the records and create
them again.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message UC038 - The receiver record number &1 exists more than once in the database ?

  The SAP error message UC038 indicates that there is a duplicate entry for a receiver record number in the database. This typically occurs in the context of data processing where unique identifiers are expected, such as in the case of master data records, transaction records, or configuration settings.
  Cause:
  
  Duplicate Entries: The most common cause of this error is that the receiver record number (indicated by &1 in the error message) has been entered multiple times in the database. This can happen due to data import errors, manual entry mistakes, or issues during data migration.
  Data Integrity Issues: There may be underlying data integrity issues in the database that allow for duplicate records to exist.
  Configuration Errors: Incorrect configuration settings in the system that do not enforce uniqueness for certain fields.
  
  Solution:
  
  
  Identify Duplicates: Use transaction codes like SE16 or SE11 to query the relevant database table and identify the duplicate entries for the receiver record number. You can use SQL queries to find duplicates based on the unique key.
  Example SQL query:
  SELECT receiver_record_number, COUNT(*)
  FROM your_table_name
  GROUP BY receiver_record_number
  HAVING COUNT(*) > 1;
  
  
  Remove Duplicates: Once you have identified the duplicates, you will need to decide how to handle them. This could involve:
  
  Deleting the duplicate records if they are not needed.
  Merging the records if they contain complementary information.
  Correcting the data entry process to prevent future duplicates.
  
  
  
  Check Data Entry Processes: Review the processes that lead to the creation of these records to ensure that they enforce uniqueness. This may involve adjusting validation rules or modifying data entry forms.
  
  
  Consult Documentation: If the error persists or if you are unsure about how to proceed, consult SAP documentation or reach out to SAP support for guidance specific to your system configuration.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with transaction codes like SE16 (Data Browser), SE11 (Data Dictionary), and SE78 (SAP ArchiveLink) to help in data analysis.
  Database Tables: Understand which database tables are relevant to the receiver record number in question. This will help in pinpointing where the duplicates are located.
  Data Migration Tools: If the duplicates were introduced during a data migration process, review the migration tools and scripts used to ensure they are correctly handling unique constraints.
  
  By following these steps, you should be able to resolve the UC038 error and prevent it from occurring in the future.