How To Fix UBC_BAS509 - Error in analysis of record &1 from file &2

SAP Error Message - Details

• Message type: E = Error

• Message class: UBC_BAS - FSCM Biller Consolidator - Basis Functions

• Message number: 509

• Message text: Error in analysis of record &1 from file &2

What causes this issue?

You are trying to import a cost event file of a SAP Biller Consolidator
component. However the system is unable to process this file.

System Response

The file is not being processed.

How to fix this error?

Check whether the cost event file is one of the SAP Biller Consolidator
components. If so, contact SAP.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message UBC_BAS509 - Error in analysis of record &1 from file &2 ?

  The SAP error message UBC_BAS509, which states "Error in analysis of record &1 from file &2," typically occurs during the processing of data files in the SAP system, particularly when using the SAP Business Application Programming Interface (BAPI) or during data uploads. This error indicates that there is an issue with the format or content of the data record being processed.
  Causes:
  
  Incorrect File Format: The file being uploaded may not conform to the expected format (e.g., CSV, XML) or structure defined in the SAP system.
  Data Validation Issues: The data in the record may not meet the validation rules set in the SAP system. This could include incorrect data types, missing mandatory fields, or values that are out of range.
  Delimiter Issues: If the file uses a specific delimiter (like a comma or semicolon), and the records are not properly delimited, it can lead to parsing errors.
  Encoding Problems: The file encoding (e.g., UTF-8, ANSI) may not match what the SAP system expects, leading to issues in reading the file correctly.
  Record Length Exceeded: The length of the record may exceed the maximum allowed length defined in the SAP system.
  
  Solutions:
  
  Check File Format: Ensure that the file format matches the expected format for the upload. If it’s a CSV file, check that it is properly structured.
  Validate Data: Review the data in the record for any inconsistencies or errors. Ensure that all mandatory fields are filled and that the data types are correct.
  Review Delimiters: Make sure that the delimiters used in the file are consistent and correctly placed. If necessary, adjust the delimiter settings in the upload process.
  Encoding Verification: Confirm that the file encoding is compatible with the SAP system. If needed, convert the file to the correct encoding format.
  Check Record Length: Ensure that the length of each record does not exceed the maximum length defined in the SAP system. If it does, consider splitting the record into smaller parts.
  
  Related Information:
  
  SAP Notes: Check SAP Notes related to the specific transaction or process you are using. SAP Notes often provide insights into known issues and their resolutions.
  Transaction Codes: Familiarize yourself with relevant transaction codes (e.g., LSMW, BAPIs) that may be involved in the data upload process.
  Debugging: If you have access to debugging tools, you can analyze the program or function module that is processing the file to identify where the error occurs.
  Logs and Traces: Review application logs (transaction SLG1) or system logs for additional error messages or warnings that may provide more context about the issue.
  
  By following these steps, you should be able to identify and resolve the cause of the UBC_BAS509 error in your SAP system.