How To Fix U1312 - Magnetic tape selected for generation; cannot reprint employee copy.

SAP Error Message - Details

• Message type: E = Error

• Message class: U1 - Tax reporter interface

• Message number: 312

• Message text: Magnetic tape selected for generation; cannot reprint employee copy.

What causes this issue?

You have selected both the <zh>Reprint</> option for W-2 employee
copies and the <zh>Magnetic tape</> checkbox for form output.

System Response

You cannot reprint employee copies while creating magnetic tape files.

How to fix this error?

If a magnetic tape file has already been created, then deselect
<zh>Magnetic tape</> and select <zh>Reprint</> to reprint W-2 employee
copies.
If a magnetic tape file has not been created yet, then deselect
<zh>Reprint</> and select <zh>Magnetic tape</> to generate the form.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message U1312 - Magnetic tape selected for generation; cannot reprint employee copy. ?

  The SAP error message U1312, which states "Magnetic tape selected for generation; cannot reprint employee copy," typically occurs in the context of payroll processing when the system is set to generate magnetic tape files for reporting purposes, such as for tax submissions or other regulatory requirements. This error indicates that the system is currently configured to generate a magnetic tape output, which prevents the reprinting of employee copies of payroll documents.
  Cause:
  
  Magnetic Tape Generation: The payroll process is set to generate magnetic tape files, which means that the system is in a mode that does not allow for the reprinting of employee copies.
  Configuration Settings: The payroll configuration may be set to prioritize magnetic tape output over employee copy printing.
  Process Status: The payroll run may be in a status that does not allow for modifications or reprints.
  
  Solution:
  
  Check Payroll Configuration: Review the payroll configuration settings to ensure that the system is not set to generate magnetic tape if you need to reprint employee copies. You may need to adjust the settings to allow for employee copy printing.
  Complete the Current Process: If the payroll process is still ongoing, you may need to wait until it is completed before attempting to reprint employee copies.
  Use Different Output Options: If you need to provide employees with their payroll information, consider using alternative output options (like PDF or print) that do not conflict with the magnetic tape generation.
  Consult Documentation: Refer to SAP documentation or help resources for specific instructions on how to manage payroll outputs and resolve conflicts between magnetic tape generation and employee copy printing.
  Contact SAP Support: If the issue persists, consider reaching out to SAP support or your internal SAP team for further assistance.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PC00_MXX_CALC (for payroll calculation) and PC00_MXX_MAINTAIN (for maintaining payroll results).
  SAP Notes: Check for any SAP Notes related to this error message for additional insights or patches that may address the issue.
  User Roles and Authorizations: Ensure that the user attempting to reprint has the necessary authorizations to perform this action.
  
  By following these steps, you should be able to address the U1312 error and successfully manage payroll outputs in SAP.