How To Fix SWUO505 - & of & documents deleted

SAP Error Message - Details

• Message type: E = Error

• Message class: SWUO - Business Workflow: Office Integration

• Message number: 505

• Message text: & of & documents deleted

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message SWUO505 - & of & documents deleted ?

  The SAP error message SWUO505 typically relates to issues with the workflow system, specifically indicating that certain documents or objects have been deleted or are no longer available in the system. This can occur in various scenarios, such as when a workflow instance is trying to access a document that has been removed or when there are inconsistencies in the workflow data.
  Cause:
  
  Deleted Documents: The most common cause is that the document or object that the workflow is trying to access has been deleted from the system.
  Inconsistent Data: There may be inconsistencies in the workflow data, such as orphaned workflow instances that reference deleted objects.
  Transport Issues: If the workflow definitions or related objects were transported between systems, there might be missing dependencies or objects.
  Authorization Issues: Sometimes, the user executing the workflow may not have the necessary authorizations to access the document.
  
  Solution:
  
  Check Document Status: Verify if the document or object referenced in the workflow still exists. If it has been deleted, you may need to recreate it or adjust the workflow to handle such cases.
  Workflow Monitoring: Use transaction code SWI1 (Workflow Overview) to monitor the workflow instances and identify any that are in error status. You can analyze the logs for more details.
  Rebuild Workflow: If the workflow is consistently failing due to missing documents, consider rebuilding the workflow or adjusting the logic to handle cases where documents may be deleted.
  Check Authorizations: Ensure that the user executing the workflow has the necessary authorizations to access the required documents.
  System Consistency Check: Run consistency checks on the workflow system to identify and resolve any inconsistencies. This can be done using transaction SWU3 (Automatic Workflow Customizing).
  Transport Check: If the issue arose after a transport, check the transport logs and ensure that all necessary objects were included in the transport.
  
  Related Information:
  
  Transaction Codes:
  
  SWI1: Workflow Overview
  SWU3: Automatic Workflow Customizing
  SWI2_FREQ: Work Item Selection
  
  
  SAP Notes: Check for any relevant SAP Notes that may address specific issues related to SWUO505 or workflow inconsistencies.
  Documentation: Review SAP documentation on workflow management for best practices and troubleshooting tips.
  
  If the issue persists after trying the above solutions, it may be beneficial to consult with your SAP Basis or Workflow team for further investigation.