How To Fix SWP025 - Work item &1 (type &2) cannot be started by Workflow Manager

SAP Error Message - Details

• Message type: E = Error

• Message class: SWP - WFM: Messages

• Message number: 025

• Message text: Work item &1 (type &2) cannot be started by Workflow Manager

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

Unfortunately, there isn't any extra information in this error notice.

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First, use our AnswerBot below to get a possible cause and solution (requires a premium subscription).

Also, review the in-depth Common Questions & Answers listed below; you could discover a solution there or be able to connect with others who have faced similar challenges.

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Smart SAP Assistant

• What is the cause and solution for SAP error message SWP025 - Work item &1 (type &2) cannot be started by Workflow Manager ?

  The SAP error message SWP025 indicates that a specific work item cannot be started by the Workflow Manager. This error can occur for various reasons, and understanding the cause is essential for finding a solution. Here are some common causes, potential solutions, and related information:
  Causes:
  
  Missing or Incomplete Configuration: The workflow may not be properly configured, or required components may be missing.
  Authorization Issues: The user attempting to start the work item may not have the necessary authorizations.
  Workflow Definition Issues: The workflow definition might be inactive or not properly defined.
  System Errors: There could be underlying system issues, such as database problems or system performance issues.
  Work Item Status: The work item may be in a status that does not allow it to be started (e.g., already completed or in a suspended state).
  
  Solutions:
  
  
  Check Workflow Configuration:
  
  Ensure that the workflow is correctly configured in the SAP system. Verify that all necessary steps and conditions are defined.
  Use transaction code SWDD to check the workflow definition and ensure it is active.
  
  
  
  Review Authorizations:
  
  Check the user’s authorizations using transaction code SU53 or SU01. Ensure that the user has the necessary roles and permissions to start the work item.
  
  
  
  Check Work Item Status:
  
  Use transaction code SWI1 to check the status of the work item. If it is in a status that prevents it from being started, you may need to take corrective action.
  
  
  
  System Logs and Traces:
  
  Review system logs (transaction SM21) and workflow logs (transaction SWI2_FREQ) for any additional error messages or warnings that could provide more context about the issue.
  
  
  
  Recreate or Activate Workflow:
  
  If the workflow definition is inactive, reactivate it. If there are issues with the workflow, consider recreating it or restoring it from a backup.
  
  
  
  Consult SAP Notes:
  
  Check the SAP Support Portal for any relevant SAP Notes that may address this specific error message or provide patches and updates.
  
  
  
  Contact SAP Support:
  
  If the issue persists after trying the above solutions, consider reaching out to SAP Support for further assistance.
  
  
  
  Related Information:
  
  
  Transaction Codes:
  
  SWDD: Workflow Builder
  SWI1: Work Item Selection
  SWI2_FREQ: Workflow Log
  SU53: Authorization Check
  SM21: System Log
  
  
  
  Documentation: Refer to the official SAP documentation for workflows and error handling for more detailed guidance.
  
  
  By following these steps, you should be able to diagnose and resolve the SWP025 error in your SAP system.