How To Fix SWL154 - Substitute profile &1 does not exist

SAP Error Message - Details

• Message type: E = Error

• Message class: SWL - WF: New User Interface Messages in Workflow (Client)

• Message number: 154

• Message text: Substitute profile &1 does not exist

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message SWL154 - Substitute profile &1 does not exist ?

  The SAP error message SWL154 indicates that a substitute profile specified in the system does not exist. This error typically occurs in the context of workflow management, where a substitute profile is used to define how tasks are delegated or substituted when a user is unavailable.
  Cause:
  
  Non-existent Substitute Profile: The specified substitute profile (e.g., &1 in the error message) has not been created or has been deleted from the system.
  Incorrect Profile Name: There may be a typo or incorrect reference to the substitute profile in the workflow configuration.
  Authorization Issues: The user may not have the necessary authorizations to access the substitute profile, leading to the system not recognizing it.
  
  Solution:
  
  
  Check Profile Existence:
  
  Go to the transaction code SWU3 (Automatic Workflow Customizing) or SWB_COND (Workflow Conditions) to check if the substitute profile exists.
  If it does not exist, you may need to create it using transaction SWU0 (Substitute Profile Maintenance).
  
  
  
  Create or Modify Substitute Profile:
  
  If the profile is missing, create a new substitute profile with the required settings.
  Ensure that the profile name matches exactly with what is referenced in the workflow.
  
  
  
  Verify Configuration:
  
  Check the workflow configuration to ensure that the correct substitute profile is being referenced.
  Look for any typos or incorrect entries in the workflow settings.
  
  
  
  Check Authorizations:
  
  Ensure that the user has the necessary authorizations to access the substitute profile.
  You may need to consult with your SAP security team to verify and adjust user roles and permissions.
  
  
  
  Testing:
  
  After making the necessary changes, test the workflow to ensure that the error no longer occurs.
  
  
  
  Related Information:
  
  Transaction Codes:
  
  SWU0: Substitute Profile Maintenance
  SWU3: Automatic Workflow Customizing
  SWB_COND: Workflow Conditions
  
  
  Documentation: Refer to SAP Help documentation for workflows and substitute profiles for more detailed guidance on configuration and management.
  SAP Notes: Check for any relevant SAP Notes that may address specific issues related to substitute profiles and workflows.
  
  If the issue persists after following these steps, consider reaching out to SAP support for further assistance.