How To Fix SWF_XI_ADM300 - Message entry not available in database

SAP Error Message - Details

• Message type: E = Error

• Message class: SWF_XI_ADM - XI: BPE Administration

• Message number: 300

• Message text: Message entry not available in database

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message SWF_XI_ADM300 - Message entry not available in database ?

  The SAP error message SWF_XI_ADM300, which states "Message entry not available in database," typically occurs in the context of SAP Workflow or SAP Exchange Infrastructure (XI). This error indicates that the system is unable to find a specific message entry in the database that it expects to process.
  Causes:
  
  Missing or Deleted Entries: The message entry that the workflow or XI is trying to access may have been deleted or never created.
  Database Issues: There could be issues with the database itself, such as corruption or connectivity problems.
  Configuration Errors: Incorrect configuration settings in the workflow or XI settings may lead to the system looking for entries that do not exist.
  Transport Issues: If the system has recently undergone a transport, some objects may not have been transported correctly, leading to missing entries.
  Version Mismatch: If there are discrepancies between different system versions (e.g., development, quality assurance, production), it may lead to missing entries.
  
  Solutions:
  
  Check Database Entries: Verify if the expected message entries exist in the relevant database tables. You can use transaction codes like SWI1 (for workflow) or SXMB_MONI (for XI) to check the status of messages.
  Recreate Missing Entries: If you identify that certain entries are missing, you may need to recreate them or reprocess the relevant messages.
  Review Configuration: Check the configuration settings in the workflow or XI to ensure that they are set up correctly and pointing to the right database entries.
  Database Consistency Check: Perform a consistency check on the database to identify and rectify any issues. This may involve using transaction codes like DB02 or DBACOCKPIT.
  Transport Review: If the issue arose after a transport, review the transport logs to ensure that all necessary objects were transported correctly.
  System Logs: Check the system logs (transaction SM21) for any related errors or warnings that could provide more context about the issue.
  SAP Notes: Search for relevant SAP Notes in the SAP Support Portal that may address this specific error or provide patches or updates.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as SWI1, SXMB_MONI, SWI2_FREQ, and SWI2_DURA for monitoring workflows and messages.
  SAP Community: Engage with the SAP Community forums for insights from other users who may have encountered similar issues.
  Documentation: Refer to SAP documentation for detailed information on workflow and XI configurations, as well as troubleshooting steps.
  
  If the issue persists after trying the above solutions, it may be beneficial to consult with your SAP Basis or technical team for further investigation.