How To Fix SWF_TRC012 - Deleted &1. Not deleted: &2 locked (user &3), &4 unspecific

SAP Error Message - Details

• Message type: E = Error

• Message class: SWF_TRC - Workflow trace

• Message number: 012

• Message text: Deleted &1. Not deleted: &2 locked (user &3), &4 unspecific

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

What causes this issue?

The message shows the number of successfully deleted trace catalog
entries, and the number of unsuccessful deletions.
Problems during deletion can occur in the following situations:
An object is locked by another user at the time of deletion
The delete routine reports a problem

System Response

How to fix this error?

The deletion procedure guarantees that the &SYST-MSGV1& entries that are
displayed as deleted are actually deleted. No further user action is
required for these trace catalog entries.
In the case of undeleted entries, try deleting them again. If the object
is locked, a message is displayed containing the user that is locking
the trace catalog entry. Ask user &SYST-MSGV3& to release the trace
catalog entry and then try deleting it again. If a different problem
occurs during deletion, refresh the list of displayed data in the
transaction and then try deleting again.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message SWF_TRC012 - Deleted &1. Not deleted: &2 locked (user &3), &4 unspecific ?

  The SAP error message SWF_TRC012 typically indicates an issue related to workflow management, specifically when trying to delete a workflow task or object that is currently locked by a user or is in an unspecific state. Here’s a breakdown of the components of the error message:
  
  Deleted &1: This part indicates the object that was attempted to be deleted.
  Not deleted: &2 locked (user &3): This indicates that the object (&2) could not be deleted because it is locked by a user (&3).
  &4 unspecific: This part may refer to an additional status or condition that is not clearly defined.
  
  Causes
  
  Object Locking: The object you are trying to delete is currently locked by another user. This can happen if the user is currently working on the object or if a previous transaction did not release the lock properly.
  Workflow State: The object may be in a state that does not allow deletion, such as being part of an active workflow or having dependencies that prevent it from being deleted.
  Authorization Issues: The user attempting to delete the object may not have the necessary permissions to perform the deletion.
  
  Solutions
  
  Identify the Locking User: Use transaction code SM12 to check for locks in the system. You can search for the user who is locking the object and determine if they can release the lock.
  Release the Lock: If the locking user is not actively using the object, they can log off or release the lock manually. If necessary, a system administrator can also remove the lock.
  Check Workflow Status: Use transaction code SWI1 or SWI2_FREQ to check the status of the workflow and see if it is active or in a state that prevents deletion. If it is active, you may need to complete or terminate the workflow before attempting to delete the object.
  Review Authorizations: Ensure that the user attempting the deletion has the necessary authorizations to delete the object. This may involve checking roles and permissions in the user profile.
  Consult Documentation: If the error persists, consult SAP documentation or support for more specific guidance related to the workflow or object in question.
  
  Related Information
  
  Transaction Codes:
  
  SM12: To view and manage locks in the system.
  SWI1: To monitor workflow instances.
  SWI2_FREQ: To check for frequently executed workflows.
  
  
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  SAP Community: Engage with the SAP Community forums for insights from other users who may have encountered similar issues.
  
  By following these steps, you should be able to diagnose and resolve the SWF_TRC012 error effectively.