How To Fix SWF_RUN604 - Action '&1' canceled (work item &2 has final status)

SAP Error Message - Details

• Message type: E = Error

• Message class: SWF_RUN - Workflow Runtime System

• Message number: 604

• Message text: Action '&1' canceled (work item &2 has final status)

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

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Smart SAP Assistant

• What is the cause and solution for SAP error message SWF_RUN604 - Action '&1' canceled (work item &2 has final status) ?

  The SAP error message SWF_RUN604 indicates that a specific action (denoted by '&1') has been canceled because the associated work item (denoted by '&2') has reached a final status. This typically occurs in the context of SAP Business Workflow, where a work item may have been completed, rejected, or otherwise finalized, preventing further actions from being taken on it.
  Cause:
  
  Final Status of Work Item: The work item has already been processed and is in a final state (e.g., completed, rejected, or canceled). This means that no further actions can be performed on it.
  Workflow Logic: The workflow may have been designed in such a way that certain actions are only valid when the work item is in a specific state. If the work item has moved to a final state, the action cannot be executed.
  User Permissions: The user attempting to perform the action may not have the necessary permissions to interact with the work item in its current state.
  
  Solution:
  
  Check Work Item Status: Review the status of the work item in question. You can do this by navigating to the workflow log or using transaction codes like SWI1 (Work Item Selection) or SWI2_FREQ (Work Item Overview).
  Understand Workflow Design: Consult the workflow design to understand the expected states and transitions. This will help you determine if the action you are trying to perform is valid at this point in the workflow.
  Reprocess or Create New Work Item: If the action is necessary, you may need to create a new work item or reprocess the workflow from an earlier state, depending on the business requirements.
  User Permissions: Ensure that the user has the appropriate permissions to perform actions on the work item. If necessary, consult with your SAP security team to adjust roles and authorizations.
  Consult Documentation: Review any relevant SAP documentation or notes related to the specific workflow and actions to ensure compliance with best practices.
  
  Related Information:
  
  Workflow Monitoring: Use transaction SWI1 or SWI2 to monitor and analyze workflow instances and their statuses.
  Workflow Customization: If you are a developer or workflow administrator, you may need to review the workflow definition in transaction SWDD (Workflow Builder) to understand the logic and conditions that govern the workflow.
  SAP Notes: Check the SAP Support Portal for any notes related to this error message, as there may be specific patches or updates that address known issues.
  
  By following these steps, you should be able to diagnose the cause of the SWF_RUN604 error and take appropriate action to resolve it.