How To Fix SWF_POWL_UI009 - Substitute deleted

SAP Error Message - Details

• Message type: E = Error

• Message class: SWF_POWL_UI - Business Workflow: Worklist in POWL

• Message number: 009

• Message text: Substitute deleted

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message SWF_POWL_UI009 - Substitute deleted ?

  The SAP error message SWF_POWL_UI009, which states "Substitute deleted," typically occurs in the context of the SAP Workflow system when a user who was set as a substitute for another user has been deleted or is no longer valid. This can disrupt the workflow processes that rely on the substitute for task delegation.
  Cause:
  
  Deleted User: The user who was set as a substitute has been deleted from the system.
  Invalid Substitute: The substitute user may have been deactivated or their user profile may have been modified in a way that makes them invalid for substitution.
  Workflow Configuration: There may be issues in the workflow configuration or settings that reference the deleted substitute.
  
  Solution:
  
  Check User Status: Verify the status of the user who was set as a substitute. Ensure that the user exists and is active in the system.
  Update Substitution: If the original substitute has been deleted, you will need to set a new substitute for the user. This can be done through the SAP GUI:
  
  Navigate to the transaction code SWU3 (Automatic Workflow Customizing) or SWI1 (Work Item Selection).
  Go to the "Substitution" settings and assign a valid user as a substitute.
  
  
  Review Workflow Settings: Check the workflow settings to ensure that they are correctly configured and do not reference any deleted or invalid users.
  Reassign Work Items: If there are work items that were assigned to the deleted substitute, you may need to reassign them to a valid user.
  Consult with Basis Team: If you are unable to resolve the issue, it may be helpful to consult with your SAP Basis team or system administrator for further investigation.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as SWI1 (Work Item Selection), SWU3 (Automatic Workflow Customizing), and SWB_COND (Workflow Conditions).
  User Management: Understand how user management works in SAP, including how to create, modify, and delete users and their roles.
  Workflow Monitoring: Use transaction SWI1 or SWI2 to monitor workflow instances and identify any issues related to work items and substitutions.
  
  By following these steps, you should be able to resolve the SWF_POWL_UI009 error and ensure that your workflow processes continue to function smoothly.