How To Fix SWF_LOG026 - Profile & is still used

SAP Error Message - Details

• Message type: E = Error

• Message class: SWF_LOG - Messages from Log Manager

• Message number: 026

• Message text: Profile & is still used

What causes this issue?

The where-used list for the profile specified gave users for the
profile.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message SWF_LOG026 - Profile & is still used ?

  The SAP error message SWF_LOG026 indicates that a specific profile is still in use, which prevents certain actions from being performed, such as deleting or modifying the profile. This error typically arises in the context of workflow management in SAP, where profiles are used to define various settings and parameters for workflows.
  Cause:
  The error occurs when:
  
  The profile you are trying to delete or modify is currently assigned to one or more workflow instances or tasks.
  There are active workflows or tasks that reference the profile, making it impossible to change or remove it without first addressing those references.
  
  Solution:
  To resolve the SWF_LOG026 error, you can follow these steps:
  
  
  Identify Active Workflows:
  
  Use transaction code SWI1 (Work Item Selection) or SWI2_FREQ (Work Item Overview) to check for any active workflows that are using the profile in question.
  You can also use transaction SWF_WORKFLOW to analyze the workflows and see where the profile is being utilized.
  
  
  
  Terminate or Complete Workflows:
  
  If you find active workflows that are using the profile, you may need to either complete or terminate those workflows before you can modify or delete the profile.
  Ensure that any necessary approvals or business processes are followed before terminating workflows.
  
  
  
  Check Workflow Definitions:
  
  Review the workflow definitions to see if the profile is hardcoded or referenced in any workflow steps. If so, you may need to update the workflow definition to remove the reference to the profile.
  
  
  
  Remove Profile Usage:
  
  Once you have ensured that the profile is no longer in use, you can proceed to delete or modify the profile as needed.
  
  
  
  Consult Documentation:
  
  If you are unsure about the implications of modifying or deleting a profile, consult SAP documentation or your organization's SAP support team for guidance.
  
  
  
  Related Information:
  
  
  Transaction Codes:
  
  SWI1: Work Item Selection
  SWI2_FREQ: Work Item Overview
  SWF_WORKFLOW: Workflow Overview
  SWF_PROFILE: Profile Maintenance
  
  
  
  SAP Notes:
  
  Check SAP Notes related to workflow management and profiles for any specific guidance or updates that may pertain to your version of SAP.
  
  
  
  Best Practices:
  
  Regularly review and clean up unused profiles and workflows to prevent such issues from arising in the future.
  Maintain documentation of workflows and profiles to ensure clarity on their usage and dependencies.
  
  
  
  By following these steps, you should be able to resolve the SWF_LOG026 error and manage your workflow profiles effectively.