How To Fix SWF_GP_DEF020 - Process role '&' is not defined

SAP Error Message - Details

• Message type: E = Error

• Message class: SWF_GP_DEF - Guided Procedures Import

• Message number: 020

• Message text: Process role '&' is not defined

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

Unfortunately, there isn't any extra information in this error notice.

What else can you do?

First, use our AnswerBot below to get a possible cause and solution (requires a premium subscription).

Also, review the in-depth Common Questions & Answers listed below; you could discover a solution there or be able to connect with others who have faced similar challenges.

You can also try searching the SAP support portal (support.sap.com) but you need a special user ID to access it. It is possible that an SAP support note exists that provides additional details about the mistake or even steps for fixing it.

Smart SAP Assistant

• What is the cause and solution for SAP error message SWF_GP_DEF020 - Process role '&' is not defined ?

  The SAP error message SWF_GP_DEF020, which states "Process role '&' is not defined," typically occurs in the context of SAP Workflow or Governance, Risk, and Compliance (GRC) applications. This error indicates that the system is unable to find a specific process role that is referenced in a workflow or process definition.
  Cause:
  
  Missing Process Role: The process role that is being referenced in the workflow or process definition does not exist in the system.
  Incorrect Configuration: The process role may have been incorrectly configured or deleted.
  Transport Issues: If the process role was recently transported from another system, it may not have been included in the transport request.
  Authorization Issues: The user may not have the necessary authorizations to access the process role.
  
  Solution:
  
  
  Check Process Role Definition:
  
  Go to the relevant transaction (e.g., PFCG for role maintenance) and verify if the process role exists.
  If it does not exist, you may need to create it or restore it from a backup.
  
  
  
  Create or Modify Process Role:
  
  If the process role is missing, create a new process role with the required attributes.
  Ensure that the process role is correctly defined and activated.
  
  
  
  Review Workflow Configuration:
  
  Check the workflow configuration to ensure that it is correctly referencing the existing process roles.
  Make sure that the workflow is activated after any changes.
  
  
  
  Transport Requests:
  
  If the process role was supposed to be transported, check the transport requests to ensure that the role was included and successfully imported into the target system.
  
  
  
  Authorization Check:
  
  Ensure that the user executing the workflow has the necessary authorizations to access the process role.
  You may need to adjust the user's roles or permissions accordingly.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or help resources for specific guidance on process roles and workflows in your version of SAP.
  
  
  
  Related Information:
  
  
  Transaction Codes: 
  
  PFCG (Role Maintenance)
  SWDD (Workflow Builder)
  SWI1 (Work Item Selection)
  
  
  
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional troubleshooting steps.
  
  
  Community Forums: Consider searching or posting in SAP Community forums for insights from other users who may have encountered similar issues.
  
  
  By following these steps, you should be able to identify the cause of the SWF_GP_DEF020 error and implement a solution to resolve it.