How To Fix SWF_FLEX_UTL011 - & scenarios hidden because of missing authorities

SAP Error Message - Details

• Message type: E = Error

• Message class: SWF_FLEX_UTL - Workflow: utility messages

• Message number: 011

• Message text: & scenarios hidden because of missing authorities

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message SWF_FLEX_UTL011 - & scenarios hidden because of missing authorities ?

  The SAP error message SWF_FLEX_UTL011 typically indicates that there are issues related to missing authorizations for accessing certain workflow scenarios or tasks. This error is often encountered in the context of SAP Business Workflow, where users may not have the necessary permissions to view or execute specific workflow items.
  Cause:
  
  Missing Authorizations: The primary cause of this error is that the user does not have the required authorizations to access the workflow scenarios or tasks. This can happen if the user roles are not properly configured or if the user has not been assigned the necessary roles.
  Role Configuration Issues: Sometimes, the roles assigned to a user may not include the necessary authorizations for the specific workflow objects or tasks.
  Workflow Configuration: There may be issues with the configuration of the workflow itself, such as incorrect settings or missing links to the necessary authorization objects.
  
  Solution:
  
  
  Check User Authorizations:
  
  Use transaction SU53 to analyze the authorization check after the error occurs. This transaction will show you which authorization objects are missing.
  Review the user’s roles and profiles in transaction SU01 or PFCG to ensure that the necessary authorizations are included.
  
  
  
  Adjust Roles:
  
  If the required authorizations are missing, you may need to adjust the user’s roles. This can involve adding the necessary authorization objects to the roles or assigning additional roles that contain the required permissions.
  
  
  
  Workflow Configuration:
  
  Review the workflow configuration in transaction SWDD (Workflow Builder) to ensure that all necessary tasks and scenarios are correctly set up and linked to the appropriate authorization objects.
  
  
  
  Testing:
  
  After making changes to roles or workflow configurations, test the workflow again to ensure that the error is resolved and that the user can access the required scenarios.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or support notes related to the specific workflow and authorization issues for additional guidance.
  
  
  
  Related Information:
  
  Authorization Objects: Common authorization objects related to workflows include S_WFAR_EVE (Workflow: Event Management) and S_WFAR_ACT (Workflow: Activity Management). Ensure that these objects are included in the user’s roles if they are relevant to the workflows being accessed.
  Transaction Codes:
  
  SU01: User Maintenance
  PFCG: Role Maintenance
  SWDD: Workflow Builder
  SU53: Display Authorization Check
  
  
  SAP Notes: Check for any relevant SAP Notes that may address specific issues related to the error message SWF_FLEX_UTL011.
  
  By following these steps, you should be able to identify the cause of the error and implement a solution to resolve the authorization issues related to the workflow scenarios.