How To Fix SWF_FLEX_IFS028 - Active workflow instance expected for scenario '&1' and object '&2'

SAP Error Message - Details

• Message type: E = Error

• Message class: SWF_FLEX_IFS - Public API Messages

• Message number: 028

• Message text: Active workflow instance expected for scenario '&1' and object '&2'

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

Unfortunately, there isn't any extra information in this error notice.

What else can you do?

First, use our AnswerBot below to get a possible cause and solution (requires a premium subscription).

Also, review the in-depth Common Questions & Answers listed below; you could discover a solution there or be able to connect with others who have faced similar challenges.

You can also try searching the SAP support portal (support.sap.com) but you need a special user ID to access it. It is possible that an SAP support note exists that provides additional details about the mistake or even steps for fixing it.

Smart SAP Assistant

• What is the cause and solution for SAP error message SWF_FLEX_IFS028 - Active workflow instance expected for scenario '&1' and object '&2' ?

  The SAP error message SWF_FLEX_IFS028 indicates that an active workflow instance is expected for a specific scenario and object, but none is found. This error typically arises in the context of SAP Business Workflow when a process is expected to be running but is not.
  Cause:
  
  No Active Workflow Instance: The most common cause is that there is no active workflow instance for the specified scenario and object. This could happen if the workflow was not started, was terminated, or completed successfully.
  Incorrect Object or Scenario: The object or scenario specified in the error message may be incorrect or not properly configured in the workflow definition.
  Workflow Termination: The workflow instance may have been terminated due to an error or manual intervention.
  Database Issues: There could be issues with the database that prevent the retrieval of the workflow instance.
  Authorization Issues: The user may not have the necessary authorizations to view or interact with the workflow instance.
  
  Solution:
  
  Check Workflow Instance: Use transaction code SWI1 (Work Item Selection) or SWI2_FREQ (Work Item Overview) to check if there are any active workflow instances for the specified object and scenario.
  Start Workflow: If no active instance exists, you may need to start the workflow manually or ensure that the triggering event for the workflow is correctly configured.
  Review Workflow Configuration: Verify the workflow definition and ensure that the scenario and object are correctly defined. Check for any inconsistencies or errors in the workflow configuration.
  Check for Errors: Look for any error messages in the workflow log (transaction SWI6) that might indicate why the workflow did not start or was terminated.
  Authorization Check: Ensure that the user has the necessary authorizations to access and manage the workflow instances.
  Database Consistency: If you suspect database issues, you may need to perform a consistency check or consult with your database administrator.
  
  Related Information:
  
  Transaction Codes:
  
  SWI1: Work Item Selection
  SWI2_FREQ: Work Item Overview
  SWI6: Workflow Log
  
  
  Workflow Monitoring: Use transaction SWI1 or SWI2 to monitor and manage workflow instances.
  SAP Notes: Check SAP Notes for any known issues or patches related to the specific workflow scenario you are working with.
  Documentation: Refer to SAP Help documentation for detailed information on workflow management and troubleshooting.
  
  If the issue persists after following these steps, it may be beneficial to consult with your SAP Basis or Workflow team for further investigation.