How To Fix SWF_FLEX_IFS025 - More than one workflow instance found

SAP Error Message - Details

• Message type: E = Error

• Message class: SWF_FLEX_IFS - Public API Messages

• Message number: 025

• Message text: More than one workflow instance found

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message SWF_FLEX_IFS025 - More than one workflow instance found ?

  The SAP error message SWF_FLEX_IFS025 indicates that more than one workflow instance has been found for a particular workflow. This typically occurs when a workflow is triggered multiple times for the same business object or when there are issues with the workflow instance management.
  Cause:
  
  Multiple Instances: The most common cause is that the workflow has been triggered multiple times for the same object, leading to multiple instances being created.
  Incorrect Workflow Configuration: There may be issues in the workflow configuration that allow for multiple instances to be created.
  Database Locking Issues: Sometimes, database locking or transaction issues can lead to multiple instances being created unintentionally.
  Error in Workflow Logic: The logic defined in the workflow may not be handling the instance creation correctly, leading to duplicates.
  
  Solution:
  
  Check Workflow Instances: Use transaction SWI1 (Work Item Selection) to check the existing workflow instances for the specific business object. Identify if there are indeed multiple instances and their statuses.
  Review Workflow Configuration: Ensure that the workflow is configured correctly to prevent multiple instances from being created. This may involve checking the triggering events and conditions.
  Implement Instance Check Logic: Modify the workflow logic to include checks that prevent the creation of a new instance if one already exists for the same object.
  Delete Duplicate Instances: If there are unnecessary duplicate instances, you may need to delete them manually using transaction SWI2_DIAG or through the workflow management tools.
  Consult SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide patches or updates that could resolve the issue.
  Testing: After making changes, thoroughly test the workflow to ensure that it behaves as expected and does not create multiple instances.
  
  Related Information:
  
  Workflow Monitoring: Use transaction SWI1 or SWI2 to monitor and manage workflow instances.
  Workflow Customization: If you are customizing workflows, ensure that you follow best practices for instance management.
  SAP Community: Engage with the SAP Community or forums for additional insights and solutions from other users who may have encountered similar issues.
  Documentation: Refer to the official SAP documentation for workflows to understand the configuration and management of workflow instances better.
  
  If the issue persists after trying the above solutions, it may be beneficial to consult with your SAP Basis or Workflow team for further investigation.