How To Fix SWF_FLEX_DEF235 - Local principal group '&1' for deadlines is not defined in workflow

SAP Error Message - Details

• Message type: E = Error

• Message class: SWF_FLEX_DEF -

• Message number: 235

• Message text: Local principal group '&1' for deadlines is not defined in workflow

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message SWF_FLEX_DEF235 - Local principal group '&1' for deadlines is not defined in workflow ?

  The SAP error message SWF_FLEX_DEF235 indicates that there is an issue with the configuration of the workflow deadlines in the SAP system. Specifically, it means that the local principal group specified for deadlines is not defined in the workflow configuration.
  Cause:
  
  Missing Principal Group: The principal group specified in the workflow definition for handling deadlines is not defined or does not exist in the system.
  Incorrect Configuration: There may be a misconfiguration in the workflow settings where the principal group is incorrectly referenced or not set up properly.
  Transport Issues: If the workflow was transported from another system, the principal group may not have been included in the transport request.
  
  Solution:
  
  
  Check Workflow Definition:
  
  Go to the workflow definition in the SAP system (transaction code SWDD).
  Verify the settings for deadlines and ensure that the principal group is correctly defined.
  
  
  
  Define the Principal Group:
  
  If the principal group does not exist, you need to create it. This can be done in the transaction code PFCG (Profile Generator) or through the relevant configuration settings.
  Ensure that the principal group is assigned the necessary authorizations.
  
  
  
  Adjust Workflow Settings:
  
  If the principal group is incorrectly referenced, update the workflow definition to point to the correct principal group.
  Make sure that the principal group is active and properly configured.
  
  
  
  Transport Considerations:
  
  If the workflow was transported, check the transport logs to ensure that all necessary objects, including the principal group, were included in the transport request.
  If needed, transport the principal group definition from the source system to the target system.
  
  
  
  Testing:
  
  After making the necessary changes, test the workflow to ensure that the error no longer occurs and that deadlines are being handled correctly.
  
  
  
  Related Information:
  
  
  Transaction Codes:
  
  SWDD: Workflow Builder - to edit and manage workflows.
  PFCG: Role Maintenance - to manage roles and authorizations, including principal groups.
  
  
  
  Documentation: Refer to SAP Help documentation for workflows and principal groups for more detailed information on configuration and best practices.
  
  
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional guidance.
  
  
  By following these steps, you should be able to resolve the SWF_FLEX_DEF235 error and ensure that your workflow deadlines are properly configured.