How To Fix SWF_FLEX_DEF228 - User '&1' for notifications is invalid.

SAP Error Message - Details

• Message type: E = Error

• Message class: SWF_FLEX_DEF -

• Message number: 228

• Message text: User '&1' for notifications is invalid.

Self-Explanatory Message

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To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message SWF_FLEX_DEF228 - User '&1' for notifications is invalid. ?

  The SAP error message SWF_FLEX_DEF228 indicates that there is an issue with the user specified for notifications in the workflow. This error typically arises when the user ID provided is either invalid, does not exist in the system, or is not properly configured to receive notifications.
  Cause:
  
  Invalid User ID: The user ID specified in the workflow configuration does not exist in the SAP system.
  User Deactivation: The user might be deactivated or locked in the system.
  Missing Authorizations: The user may not have the necessary authorizations to receive notifications.
  Incorrect Configuration: The workflow might be incorrectly configured, pointing to a user that is not intended to receive notifications.
  
  Solution:
  
  
  Verify User ID: Check the user ID specified in the workflow configuration. Ensure that it is correct and exists in the system.
  
  You can do this by using transaction code SU01 to look up the user.
  
  
  
  Check User Status: Ensure that the user is active and not locked or deactivated.
  
  Again, use transaction code SU01 to check the status of the user.
  
  
  
  Review Authorizations: Ensure that the user has the necessary authorizations to receive notifications.
  
  You may need to check the user's roles and profiles to ensure they have the required permissions.
  
  
  
  Update Workflow Configuration: If the user ID is incorrect, update the workflow configuration to point to a valid user.
  
  You can do this in the workflow definition or task settings where the user is specified.
  
  
  
  Test Notifications: After making the necessary changes, test the workflow to ensure that notifications are being sent correctly.
  
  
  Related Information:
  
  
  Transaction Codes:
  
  SU01: User Maintenance
  SWDD: Workflow Builder (to check and modify workflows)
  SWI1: Work Item Selection (to check work items and notifications)
  
  
  
  Documentation: Refer to SAP Help documentation for workflows and user management for more detailed guidance on configuring workflows and user notifications.
  
  
  SAP Notes: Check for any relevant SAP Notes that might address specific issues related to this error message.
  
  
  By following these steps, you should be able to resolve the SWF_FLEX_DEF228 error and ensure that notifications are sent to the correct users in your SAP system.