How To Fix SWF_FLEX_DEF160 - No responsible assignment defined for step &1

SAP Error Message - Details

• Message type: E = Error

• Message class: SWF_FLEX_DEF -

• Message number: 160

• Message text: No responsible assignment defined for step &1

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message SWF_FLEX_DEF160 - No responsible assignment defined for step &1 ?

  The SAP error message SWF_FLEX_DEF160 indicates that there is no responsible assignment defined for a specific step in a workflow. This typically occurs when a workflow step is expected to have a responsible agent (user or group) assigned to it, but none has been defined. Here’s a breakdown of the cause, potential solutions, and related information:
  Cause:
  
  Missing Assignment: The workflow step does not have a responsible agent assigned in the workflow definition.
  Incorrect Workflow Configuration: The workflow might not be configured correctly, leading to missing assignments.
  User or Role Issues: The user or role that should be responsible for the step may not exist or may not have the necessary authorizations.
  Workflow Template Issues: If the workflow is based on a template, the template may not have the necessary assignments.
  
  Solutions:
  
  
  Check Workflow Definition:
  
  Go to the workflow definition in the SAP system (transaction code SWDD).
  Locate the specific step that is causing the error and check if a responsible agent is assigned.
  If not, assign a user, role, or organizational unit to the step.
  
  
  
  Assign a Default Agent:
  
  If applicable, you can set a default agent for the workflow step. This can be done in the workflow definition by specifying a default user or role.
  
  
  
  Review Workflow Configuration:
  
  Ensure that the workflow is configured correctly and that all necessary steps have responsible agents assigned.
  Check for any conditions that might prevent the assignment from being recognized.
  
  
  
  Check User and Role Authorizations:
  
  Verify that the user or role assigned to the workflow step has the necessary authorizations to execute the step.
  Ensure that the user exists in the system and is active.
  
  
  
  Test the Workflow:
  
  After making changes, test the workflow to ensure that it runs without errors.
  Use transaction SWI1 to monitor workflow instances and check for any further issues.
  
  
  
  Related Information:
  
  Workflow Monitoring: Use transaction SWI1 to monitor workflow instances and identify where the error occurs.
  Workflow Customization: If you are customizing workflows, ensure that you follow best practices for defining agents and roles.
  SAP Notes: Check for any relevant SAP Notes that might address specific issues related to workflow errors.
  Documentation: Refer to SAP documentation for detailed information on workflow configuration and management.
  
  By following these steps, you should be able to resolve the SWF_FLEX_DEF160 error and ensure that your workflow functions correctly.