How To Fix SWF_FLEX_DEF139 - Enter a short text for name '&'. Short text is needed for the app.

SAP Error Message - Details

• Message type: E = Error

• Message class: SWF_FLEX_DEF -

• Message number: 139

• Message text: Enter a short text for name '&'. Short text is needed for the app.

What causes this issue?

Unique Name is a technical indentifier. Short text is used to list
activities, conditions, agents, reference times, email templates...
in Manage Workflow App.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Please enter a short but characteristic text here.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message SWF_FLEX_DEF139 - Enter a short text for name '&'. Short text is needed for the app. ?

  The SAP error message SWF_FLEX_DEF139 indicates that a short text description is required for a specific name or object in the SAP system. This error typically occurs in the context of workflow definitions or flexible workflow configurations, where a short text is necessary for identification and clarity.
  Cause:
  The error arises when a workflow definition or an object related to the workflow is missing a short text description. This short text is essential for users to understand the purpose or function of the workflow or object when they interact with it in the SAP system.
  Solution:
  To resolve this error, you need to provide a short text description for the specified name or object. Here are the steps to do this:
  
  
  Identify the Object: Determine which object or workflow definition is causing the error. The error message should provide the name of the object that requires a short text.
  
  
  Access the Workflow Definition:
  
  Go to the SAP Easy Access screen.
  Navigate to the workflow definition using transaction codes like SWDD (Workflow Builder) or SWFVISU (Workflow Visualization).
  
  
  
  Edit the Workflow:
  
  Open the relevant workflow definition.
  Look for the properties or attributes of the workflow or object in question.
  
  
  
  Enter Short Text:
  
  Find the field labeled "Short Text" or similar.
  Enter a meaningful short text that describes the workflow or object.
  
  
  
  Save Changes: After entering the short text, save your changes.
  
  
  Test the Workflow: After making the changes, test the workflow to ensure that the error no longer appears.
  
  
  Related Information:
  
  Documentation: Refer to SAP documentation or help resources for more details on workflow definitions and the importance of short texts.
  SAP Notes: Check for any relevant SAP Notes that might provide additional insights or solutions related to this error.
  User Roles: Ensure that you have the necessary permissions to edit workflow definitions and that you are following your organization's change management processes.
  
  By following these steps, you should be able to resolve the SWF_FLEX_DEF139 error and ensure that your workflow definitions are properly documented with the required short texts.